serp_jobs.filters_job_card.part_time Executive assistant serp_jobs.h1.location_city

Executive Assistant

Benefits : 401(k), 401(k) matching, dental insurance, flexible schedule, health insurance, opportunity for advancement, paid time off, training & development.

Job Description

The Executive Assistant will provide high-level administrative support to executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, the Executive Assistant will be responsible for managing executive calendars, making travel arrangements, and coordinating events.

Key Responsibilities

• Calendar Management : Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
• Communication : Screen and direct phone calls and distribute correspondence appropriately. Handle incoming and outgoing communications on behalf of executives.
• Administrative Support : Provide administrative support to executives, including drafting correspondence, preparing reports, presentations, and other documents.
• Meeting Coordination : Coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking meeting minutes when necessary.
• Travel Arrangements : Make travel arrangements for executives, including booking flights, hotels, transportation, and preparing travel itineraries.
• Information Management : Maintain and organize executive files and records, both electronic and hard copy. Ensure information is accurate, up-to-date, and easily accessible.
• Research and Analysis : Conduct research on various topics as assigned, compile data, and prepare reports or summaries for executives.
• Expense Management : Manage expense reports and reimbursement requests for executives, ensuring accuracy and adherence to company policies.
• Confidentiality : Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.
• Special Projects : Assist with special projects and initiatives as assigned by executives, including coordinating cross-functional teams and ensuring deadlines are met.

Qualifications

The above job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Compensation : $50,000.00 - $60,000.00 per year