Executive Assistant

Executive Assistant

The Executive Assistant (EA) will support both Private Investment Technology and Operations, and Product and Solutions Design within Wellington's Global Operations Department. This role serves as the key gatekeeper and coordinator for the executives, requiring a high level of judgment, discretion, and outstanding collaboration across a broad community of both internal and external parties.

The ideal candidate is an experienced administrative professional with a demonstrated ability to work with senior executives in a finance, technology, or other professional services environment. The Executive Assistant must exhibit exceptional attention to detail in a fast-paced, logistically complex, and deadline-driven environment, paired with a proactive, anticipatory mindset and strong problem-solving skills.

We believe that being together in person better equips us to respond to dynamic market changes. Our current hybrid modelfour days in the office and one day remoteencourages collaboration, fosters spontaneous interactions that are less likely to occur in virtual settings, and supports a healthy balance between teamwork and individual flexibility.

Responsibilities

The EA will manage the overall daily support needs of the team, including but not limited to :

• Complex and proactive calendar management for assigned stakeholders.
• Manage stakeholder obligations as members of committees across the firm.
• When required, manage domestic and international executive travel, coordinating all logistics to ensure seamless experiences and swiftly resolving any disruptions.
• Coordinate and manage logistics for internal and external meetings and events both in-person and hybrid across multiple time zones, ensuring seamless execution and stakeholder alignment.
• Manage a high volume of requests and emails daily, using initiative and discretion due to sensitivity of data.
• Develop and maintain strong collaborative relationships with multiple internal and external constituencies.
• Corporate Card expense tracking and reporting.
• Detailed materials preparation in Word, Excel, PowerPoint, OneNote and other internal systems.
• Provide cross-coverage and back-up support to other Administrative / Executive Assistants.
• Assist with ad hoc projects and other work as required.

Qualifications

The EA should have :

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law.

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is : USD 55,000 - 100,000. This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process. Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and / or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition / CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time).