Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant will provide essential support to the VP of Systems Engineering. The ideal candidate will thrive in a fast-paced environment and be proficient in using internal IT systems for travel, purchasing, and communication. Competency in MS Office applications, including Outlook, Excel, and PowerPoint, is required. This role demands excellent interpersonal, organizational, and project management skills, integrity, and the ability to handle confidential information with sensitivity.

Responsibilities

• Apply excellent judgment in interactions with leaders, customers, and global teams.
• Manage executive schedules and calendars, and coordinate meeting logistics.
• Make equipment and supply purchases, and reconcile purchasing card spending.
• Book itineraries for domestic and international travel and submit expense reports.
• Prepare and submit applications for travel visas.
• Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals.
• Coordinate with facilities for onsite repairs and manage travel and logistics for offsite staff meetings when needed.
• Initiate domestic and international shipping requests for the direct team.
• Review and approve international shipping requests through SICAT.
• Support social events, event planning logistics, and community engagement for local teams as part of the admin team.
• Drive and coordinate quarterly communication town hall meetings and logistics.

Essential Skills

Additional Skills & Qualifications

Work Environment

This role requires onsite work five days a week, Monday through Friday, from 8am to 5pm. The position offers high executive exposure and is based in a dynamic and engaging environment.

Job Type & Location

This is a Contract to Hire position based out of Austin, Texas.

Pay and Benefits

The pay range for this position is $25.00 - $35.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Austin, TX.

Application Deadline

This position is anticipated to close on Sep 30, 2025.