Executive Assistant

Posting Details

Job Posting Information Posting Number PG194686SP Internal Recruitment No Working Title Executive Assistant Anticipated Hiring Range Commensurate with Experience ($62,373 - $66,147) Work Schedule Monday - Friday (7 : 30 am - 4 : 30 pm) Job Location Raleigh, NC Department Administration - Extension Services About the Department NC State Extension serves citizens, businesses, local governments and communities in all 100 counties and with the Eastern Band of the Cherokee Nation, providing expertise from all College of Agriculture and Life Sciences (CALS) departments, three College of Natural Resources (CNR) departments, as well as from the College of Design and the College of Veterinary Medicine.

NC State Extension also works extensively with our sister land grant institution, NC A&T State University, the Office of Extension and Engagement within the University, with the various Commodity agricultural commodity groups in the state, NC Department of Agriculture and Consumer Services, NC Farm Bureau, The NC Grange, and many other important partnerships. The chief officer of NC State Extension is the Associate Dean of the CALS & Director of NC State Extension (“Associate Dean / Director”). Wolfpack Perks and Benefits As a Pack member, and can enjoy designed to enhance your personal and professional well-being.What we offer :

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Attain Work-life balance with our benefits, , and that aim to build a thriving wolfpack community.

Disclaimer : Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The primary purpose of the Executive Assistant position is to provide high-level administrative assistance to the Associate Dean / Director in fulfillment of the administration and operation of the NC State Extension organization.

This position provides administrative management for the Extension Administration office, financial administration / budget for the Associate Dean / Director’s budget ; primary administrative support and event management for the State Advisory Council (SAC; consisting of 30 volunteers); internal Office Management; and personnel management. / HR duties within Extension Administration units. Other Responsibilities Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience / Education High School diploma or equivalency and three years of progressively responsible administrative / office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative / office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions. Other Required Qualifications

• Extensive experience in Microsoft Office suite (i.e. Excel, Word, PowerPoint).
• Experience and skills in analyzing and maintaining budgets and conducting regular budget activities, as well as preparing financial reports for analysis.
• Experience in managing and prioritizing an Executive’s calendar and travel.
• Ability to write professional, courteous, accurate correspondence on behalf of an Executive.
• Experience in making sound decisions (problem solving).
• Experience in organization, planning and project management.

Preferred Qualifications

Required License or Certification

Valid NC Driver's License required Yes Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 09 / 08 / 2025 Earliest Close Date (Positions will be posted until 5 : 00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 09 / 12 / 2025 Notice to Applicants Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”. Special Instructions Please include as attachments a resume / CV, cover letter, and contact information for at least 3 professional references. Position Details Position Number 00041670 Position Type SHRA Position Classification Band Title Executive Assistant Position Classification Band Level Journey Position Classification Salary Range $ 37,306 - $ 86,062 Salary Grade Equivalency NC12 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours / week) 1.00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 110401 - Administration - Extension Services EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative of the Office of Equal Opportunity.

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