serp_jobs.filters_job_card.part_time Executive assistant serp_jobs.h1.location_city

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Sr Executive Assistant & Legal Operations Administrator-Carmel, IN (Onsite)

Allegion is seeking a Senior Executive Administrative Assistant & Legal Operations Administrator. Success in this role involves developing a strong strategic partnership with the senior leaders, attorneys, paralegals, and other Executive Assistants to support fluctuating day-to-day business and operational needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills, professionalism, discretion, and confidentiality. This role reports directly to the Senior Vice President and General Counsel and provides matrixed support to the Chief Information Officer as required.

What You Will Do :

Executive Administrative Support :

• Proactively monitor calendars for the General Counsel and Chief Information Officer as needed to keep the leaders on time, resolve scheduling conflicts, and recognize and track critical issues requiring attention or action.
• Schedule and organize global, complex activities such as meetings, travel, conferences, and department activities.
• Create and maintain complex spreadsheets and presentation documents in support of corporate reporting / record-keeping requirements, i.e., financial reports, long range plan, organizational leadership reviews, performance evaluations, etc.
• Establish and maintain a comprehensive filing system for the department to ensure retention of reliable / current data and easy information retrieval.
• Act as a liaison with other departments, including high-level executives, to ensure the timely and effective communication / coordination of information and schedules.
• Work independently and within a team on, and at times manage, special non-recurring and ongoing projects.
• Participate in the design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading / editing this information to ensure complete accuracy, clarity and professional presentation of the final product.
• Support all financial oversight activities including expense report processing, invoice review / processing, and travel reimbursements.
• Provide support to collect data / facts, summarize information into report form, research alternatives and present solutions.
• Provide expense reporting and project support to the Legal Leadership Team and their extended team members and collaborate with other executive leadership team members' support staff.
• Responsibilities will range from complex and detailed executive support to anticipating and supporting the daily needs of the Senior Vice President and General Counsel and Chief Information Officer as needed.
• Provide general administrative support to the attorneys as needed.

Legal Operational Support :

What You Need to Succeed :

Why Work for Us?

Allegion is a Great Place to Grow your Career if :

What You'll Get from Us :

Apply Today!

Join our team of experts today and help us make tomorrow's world a safer place!

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.

We Celebrate Who We Are!

Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.