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Special Events Coordinator

Pay : $2,391.20 min to $2,868.80 mid - bi-weekly

Under the general supervision of the Director of Parks and Recreation, this position plans, creates, develops, and implements recreational, social and educational programs, services, and events for all ages and interests in the community.

Duties And Responsibilities :

• Plans, creates, supervises, and executes large-scale and small-scale special events, including but not limited to logistics and volunteer / staff scheduling; resource and inventory management; emergency planning and coordination; sponsorship and donation acquisition.
• Serve as a liaison between city departments, business owners, and vendors in the coordination of special events. Assist organizations through the special event permit process for festivals, parades, fun runs, triathlons, bike races, public events in parks, and more. Assist organizations who require a City Council, board, or committee approval.
• Researches and implements new community events, recreational and educational programs and cultivates new sponsorships and partnerships.
• Oversees budget for all special events-related, Keep Corinth Beautiful, and recreation expenditures and revenues; Creates purchase orders and processes contracts, agreements, and invoices for costs, supplies, and equipment; maintains proper financial records in accordance with City policies.
• Prepares reports, performance measures, and other illustrative materials, factual and / or statistical, as required or requested by management.
• Manages relationships with a variety of vendors including food vendors, equipment rental agencies, disc jockeys, independent contractors, sponsors and other event-related service providers; seeks quotes and bids for a variety of services.
• Negotiates and coordinates event contracts with vendors; obtains required license agreements and permits for each event; ensures compliance with applicable standards.
• Helps in the development and execution of communications, marketing, and outreach efforts for Special Events and Keep Corinth Beautiful, including development of effective messaging, and scheduling for various print, digital, and engagement platforms.
• Serves as the liaison for the Keep Corinth Beautiful Board / Park Advisory Board, preparing agenda items, minutes, resolutions, and other related materials.
• Works collaboratively and successfully with community groups, neighborhood organizations, school groups and others to support the volunteer needs of the department and the development of a volunteer program.
• Maintains a professional level of confidentiality concerning matters of a sensitive and official nature, i.e., documents, correspondence.
• Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Maintains the integrity, professionalism, values and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Cooperates with co-workers professionally to accomplish work efficiently and effectively.
• Has regular, predictable attendance; attendance is a factor in continued employment with the City.
• Performs other duties as assigned or required.

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