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Proposal Content Specialist
Proposal Content SpecialistFederated Hermes • Boston, US
Proposal Content Specialist

Proposal Content Specialist

Federated Hermes • Boston, US
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POSITION SPECIFICATIONS

  • Bachelor degree in English, Communications, Marketing, Business, or related field; related experience also considered in lieu of degree
  • Minimum 3 years of experience in proposal writing, content management, or knowledge management
  • Minimum 2 years of experience managing content in Responsive or a similar RFP platform
  • Exceptional writing, editing, and organizational skills required
  • Strong understanding of the proposal development lifecycle and sales enablement content required
  • Must have experience with metadata, tagging, and taxonomy best practices
  • Ability to manage multiple priorities and stakeholders in a fast-paced environment required

MAJOR DUTIES :

  • Own the content lifecycle within Responsive, including creation, review, approval, tagging, archiving, and sunsetting of content
  • Develop and enforce content governance policies to ensure consistency, accuracy, and compliance
  • Collaborate with subject matter experts, Proposal Team members, and other business units to ensure content reflects current offerings, messaging, and consistent brand voice
  • Serve as the primary administrator for Responsive, managing user roles, permissions, and workflows
  • Monitor system usage and performance, identifying opportunities for automation using AI, improved tagging, searchability, etc.
  • Lead training and onboarding for new users and provide ongoing support to the Proposal Team
  • Write, edit, and curate high-quality, reusable content tailored for RFPs, RFIs, DDQs, consultant databases, and other sales enablement documents
  • Ensure content is aligned with corporate messaging, marketing collateral, legal / compliance standards, and client needs
  • Partner with Sales, Marketing, Legal, Product, and SMEs to source and validate content
  • Track content usage, gaps, and performance metrics to inform updates and improvements
  • Provide regular reports and insights to leadership on content health and system adoption
  • Collaborate regularly with Proposal Team management to ensure system is working for the team and make continual process enhancements where necessary

    • HOURS / LOCATION :

  • 8 : 30 a.m. - 5 : 00 p.m. (overtime as required)
  • Boston, MA 02110 or Pittsburgh, PA 15222
  • Hybrid (office / remote)

    • EXPLANATORY COMMENTS :

  • Self-starter
  • Advanced project management and organizational skills
  • Ability to delegate tasks and provide guidance to peers
  • Excellent written and oral communication skills
  • Attention to detail
  • Leadership and mentoring qualities
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    Proposal Specialist • Boston, US

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