Real Estate Adminstrative Assistant

Real Estate Administrative Assistant

At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.

Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life both in-store and online.

The following is a brief description of responsibilities to be performed by the Real Estate Administrative Assistant. The Administrative Assistant will primarily support the Real Estate department, but will also be assigned administrative duties supporting the Facilities, Construction, and Purchasing departments.

Key Responsibilities

• Assist in abstracting all new leases, amendments, options, and terms into Tango
• Assist with SOX requirements : Sending TEX, FEX emails to the group, Updating Lease Status Report when we have a TEX, FEX lease / amendments, term or closure, Run Document
• Upload list for the Key Dates Report that is done quarterly
• Process landlord vendor changes for rent run and new stores
• Collect info needed to create Vendor in NetSuite
• Ensure landlord's notice address and remit addresses are up to date in Tango
• Maintain and update the Tango contact list
• Maintain and update landlord contact information in company call center software.
• Review and process returned checks and send to the correct address
• Coordinate and book travel
• Reconcile company credit cards
• Complete landlord required documentation for facilities vendor access
• Maintain and update the store facilities asset lists
• Collect and distribute mail
• Prepare overnight package documentation and obtain approvals
• Schedule and coordinate in person meetings, video conference meetings, and conference calls
• Update store listing as necessary
• Field, screen and return phone calls
• Generate documents and presentations in Excel, Word, and PowerPoint
• Assist in all general administrative duties including responding to emails
• Organize files and important documents
• Other administrative support duties

Qualifications

Education & Experience

Work Environment & Physical Demands

Leadership & Team Development

Non-Management :

While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported.

Compensation

Hourly Range : $20 $25 / hr Final offer will be based on experience, skills, and qualifications.

What to Expect

Schedule : Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons. Work Location : Irvine, CA minimum of 4 days per week in-office.

Why Join Tillys?

At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.

Perks & Benefits

Equal Opportunity Employer & Fair Chance Hiring

Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring : In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.

Other Considerations

This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.