Assistant Buyer

Job Title

Provides support services to purchasing and contract management staff to ensure goods and services are obtained at minimum cost and maximum value to the City.

Essential Functions

Perform contract management function by providing City departments with the ability to view contracts, resolutions, bid documents, and bid tabulations on-line. Compile monthly reports listing contracts that are expiring or renewing within the next 90 days. Review Contract Cover Sheets to ensure that they are properly completed and routed; Coordinate on-line auction with the City's auctioneer by compiling and submitting property lists and photographs from various departments. Reconcile net auction revenue proceeds with on-line auction sales. Ensure auction is performed in compliance with City ordinance; Review and monitor Direct Payment Requests (DPRs) from City departments to ensure compliance with state purchasing and contracting statutes, internal controls, and City contract management policies and procedures; Monitor purchase orders under $500 to ensure compliance with state purchasing statutes and City policies. Identify potential areas where purchases can be combined to achieve cost savings; Review and compile purchasing agenda item backup for City Council meetings to ensure accuracy of bid tabulations, adequate agenda summary information, and that contract documents are complete; Reconcile purchasing card statement with invoices for temporary employee services for City departments; Calculate and compile procurement and contracting statistics, data, and charts for monthly operations and financial reports; Research sources of supply for municipal goods and services to ensure competitive bids and proposals. Notify potential bidders of current bid opportunities for each category of goods and services; Prepare written correspondence to departments, contractors, suppliers, and the public; Perform related duties as assigned.

Qualifications

Completion of two years college coursework with an additional one year of experience in purchasing, accounting, or a related field, or any combination of relevant education and experience which provides the following : Valid current driver's license

Knowledge and Abilities

Knowledge of : Basic principles and practices of purchasing strategies and procurement; Basic computer principles and procedures; Proper public contact and telephone etiquette. Ability to : Resolve problems with vendors; Establish effective working relationships with vendors and City employees; Communicate effectively orally and in writing; Perform basic computer / word processing functions. Physical Requirements : Frequently flex upper trunk forward while sitting or standing; Frequently lift up to 10 pounds and occasionally lift up to 25 pounds; Frequently carry up to 10 pounds and occasionally carry up to 25 pounds; Occasionally pull or push objects; Occasionally flex upper trunk forward with partial flexing of knees; Frequently rotate upper trunk to right or left while sitting or standing; Frequently reach at or below shoulder height; occasionally reach above shoulder height.