Executive Administrative Assistant

Overview

Please be advised, if you are viewing this position on Indeed, that the salary rate / range set forth herein was provided by Indeed. Concentra's market specific rate / range will be provided during the interview process.

The Executive Administrative Assistant will ensure the delivery of exceptional customer service by putting all customers (internal and external) first and supporting the company’s mission, vision statements.

This role will provide executive-level support to the Executive Team by maintaining the schedule, arranging travel, preparing special reports and / or project management, meeting planning, and performing clerical functions. This position requires the ability to anticipate needs, think critically, and provide solutions with a high degree of professionalism and confidentiality.

Responsibilities

• Monitors status of department work to resolve issues within scope of authority and / or notify appropriate party for resolution and inform supervisor of operational problems.
• Tracks projects to ensure appropriate prioritization with respect to deadlines.
• Manages a variety of special projects, some of which may have organizational impact. Prepares special or one-time reports, summaries or replies to inquiries, conducts preliminary research, and selects relevant information from a variety of sources.
• Anticipates and prepares materials needed by the leaders for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Maintains calendar, schedules appointments, and arranges meetings; proactively communicates changes, and anticipates and responds to scheduling conflicts.
• Develops a strong, strategic partnership with executives to improve day to day efficiency.
• Handles a variety of matters involving contact with various departmental staff.
• Maintains and compiles various department financial, human resource, and statistical reports and logs.
• Records minutes, notes, and commitments made by leader or staff during meetings and arranges for implementation or follow up.
• Arranges and manages all travel details and expenses for executives.
• Coordinates and plans large events.
• Composes letters and memoranda from verbal direction, dictation, or from knowledge of company policies and procedures using a PC software package.
• Administers correspondence, manages incoming calls, and prioritizes phone messages, emails, and mail. Handles all calls and visitors with customer service and professionalism, ascertaining nature of business, and follow-up to appropriate person.
• Reads publications, regulations, and directives and takes action or refers those that are important to supervisor and staff.
• Assists in some administrative details, usually of a confidential nature.

JOB-RELATED SKILLS / COMPETENCIES

Qualifications

EDUCATION / CREDENTIALS

JOB RELEVANT EXPERIENCE :

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Additional Data

Concentra is an Equal Opportunity Employer M / F / Veterans / Disabled