Executive Assistant

Executive Assistant

Changing the world through digital experiences is what Adobe's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

We are looking for a motivated Executive Assistant to provide administrative support to our Vice President of Product Marketing, and senior leadership team. You will collaborate closely with executive-level customers, partners, senior leaders, E-team and SVP EAs, event coordinators and broad teams of product, engineering, legal, sales, marketing, etc.

A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and be willing to roll up your sleeves with the team. You will excel in building rapport internally and with external partners. You will demonstrate strong judgment, a high level of professionalism and confidentiality.

The primary location for this position will be from Adobe's office in San Francisco.

What You'll Do

• Extensive scheduling, calendar coordination and manage complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business.
• General travel arrangements, domestic & international
• Filter and manage requests for internal & external commitments
• Proactively manage and maintain the Hot Priorities List and tracker, ensuring deadlines, follow-ups, and key action items are clearly documented, updated, and communicated for timely execution.
• In collaboration with Chief of Staff / Biz Ops Lead to coordinate special projects including : Offsites, team building activities, and all-staff meetings
• Identify opportunities to streamline efforts and improve processes (eg, budget coordination, hiring)
• Maintain visibility into the Product Marketing budget, including shared budget with partner teams, and partner with finance to manage expenditures
• Submit and maintain expense reports
• Attend staff meetings and capture key outcomes and actions
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation / illness

What You Need to Succeed