Legal Secretary

Legal Secretary

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys. Assigned attorneys may include members of the firm's Executive Committee and / or Management Board.

Job Responsibilities

• Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.
• Responsible for substantive edits and preparation of client bills.
• Maintains calendar of meetings, appointments, business travel, and special events.
• Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance.
• Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar.
• Collects, enters and edits time for client billing purposes.
• Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements.
• Prepares firm communications, correspondence, and presentations in collaboration with firm's Marketing Department or other resources.
• Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.
• Opens, sorts and distributes mail in compliance with office policy and individual preferences.
• Assists firm leadership, practice group leaders and / or business managers with administrative or operational tasks as necessary.
• Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.
• Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.
• Assists attorneys or staff with team support as needed.
• Performs other duties based upon the unique practice of assigned attorneys.

Qualifications

Knowledge, Skills and Abilities :

Education :

The position requires a High School Diploma or GED. AA / BA / BS degree or equivalent specialized training a plus. Bi-lingual speaking skills also a plus.

Experience :

The position requires seven (7) years of administrative experience.

Additional Information

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $82,000-$107,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant's skills and prior experience, certain degrees and certifications, and other factors.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

EOE m / f / d / v Crowell & Moring LLP participates in the E-Verify program.