Executive Assistant, Office of the CCO

Executive Assistant

The Executive Assistant is responsible for day-to-day administrative support for the Planned Parenthood of Tennessee and North Mississippi Chief Clinical Officer which operates four health centers in Memphis, Nashville, and Knoxville.

This role is an on-site role five (5) days a week.

Essential Functions :

• Monitor and coordinate executive calendars for CCO
• Schedule and coordinate meetings, appointments, and travel for the CCO
• Process travel expense reports for CCO
• Ensure deadlines are met; assist with tasks necessary to meet deadlines
• Prepare memoranda for the department regarding policies, procedures, and other issues as instructed by the CCO and establish and maintain a filing system for department communication
• Handle confidential matters
• Serve as communication liaison for the departmentrouting critical requests and helping establish executives' priorities
• Plan department events including negotiation with outside vendors as necessary
• Run basic reports from patient database and prepares data presentations to assist with decision-making, grant reports, quality reports, and ad hoc reporting requests
• Responsible for reminding of upcoming expiring licensure for employed licensed staff
• Conserve executive time by assisting with email correspondence, drafting internal and external communications, collecting and analyzing information, dealing with logistics, and returning and scheduling phone calls and meetings
• Attends meetings, takes notes, and delivers meeting minutes with action items to team members
• Perform other duties as assigned to meet the goals of the department
• Adhere to Planned Parenthood code of conduct, mission and values

Job Requirements :

Education : BS or BA degree or equivalent work experience required

Experience : At least three year's experience in an administrative support capacity.

Knowledge, Skills, and Abilities for This Position :

Compensation / Benefits Program :

This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with this position. While intended to be an accurate reflection of the current job, management reserves the right to review and change this description as needed to maintain business goals and accomplishments. Job descriptions are reviewed periodically. This job description is not a contract.

Planned Parenthood of Tennessee and North Mississippi does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, disability, atypical hereditary cellular blood trait, genetic predisposition or carrier status, or any other characteristic protected by applicable law. PPTNM will make reasonable accommodations in compliance with Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; and any subsequent revisions or additions to related law / regulations.

Employees are expected to perform duties as assigned and directed by management.

PPTNM participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.