Executive Assistant / Office Coordinator

Executive Assistant / Office Coordinator

TQI Solutions is seeking proactive and visionary leaders to drive impactful solutions for our clients. We prioritize work-life balance, offer excellent benefits, and provide career growth opportunities. Join our dynamic team and make a meaningful impact on maritime operations and training. TQI Solutions is seeking a proactive and resourceful Executive Assistant / Office Coordinator to support our Honolulu office and leadership team. This individual will be the first point of contact for visitors and staff, ensuring smooth day-to-day operations while providing high-level administrative support. The ideal candidate is a self-starter with strong organizational skills, excellent judgment, and the ability to anticipate needs before they arise.

Responsibilities :

• Provide administrative support to leadership, including calendar management, travel coordination, meeting preparation.
• Oversee office operations such as ordering supplies, managing vendors, and ensuring a professional, welcoming environment.
• Manage paperwork and submissions for badging and base access requirements.
• Prepare job requisitions, coordinate onboarding for new hires, and ensure new employees have the tools and access needed for a smooth transition.
• Develop and maintain efficient office and administrative processes, ensuring compliance with company policies.
• Serve as a key point of contact between local employees and Corporate HQ, facilitating communication and resolving issues as needed.
• Assist in planning and executing meetings, team events, and company functions.
• Anticipate needs, identify issues, and proactively develop solutions to keep operations running smoothly.
• Partner with HR, Operations, and IT teams to support organizational initiatives.

Requirements :

TQI Solutions, Inc. is a Service-Disabled Veteran-Owned Small Business (SDVOSB) with staff located in VA, MD, DC, NC, HI, and CA. We provide Mission and Information Technology Support Services to a wide range of DoD clients. TQI Solutions is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or veteran status.