Assistant Property Manager

Assistant Property Manager

We are seeking an experienced Assistant Property Manager to join our team in Sacramento. This role reports directly to the Director of Operations and supports the management of a 1.6 million square foot industrial portfolio with 48 tenants throughout the Sacramento area.

Key Responsibilities

• Coordinate building access for brokers, tenants, and vendors.

Build and maintain strong relationships with tenants and vendors.

Assist with property inspections, including vendor site visits, appraisal tours, and lender inspections.

Serve as on-call support for fire alarms and other property emergencies.

Oversee service contracts, purchase orders, and work authorizations.

Identify opportunities to reduce operating expenses while maintaining service quality.

Ensure code compliance and proper equipment maintenance across all properties.

Participate actively in operations meetings.

Assist with move-ins, move-outs, tenant appreciation events, and ESG initiatives.

Support CAM reconciliations, CAM estimates, and budget reforecasting.

Prepare legal notices, license agreements, and approval memos.

Conduct quarterly property inspections and maintain records.

Document and process insurance claims.

Track utilities and ensure timely payment.

Assist with tenant chargebacks, capital project documentation, and adjustments.

Provide financial reporting support, including :

Reviewing and approving accounts payable invoices.

Supporting accounts receivable functions such as delinquency calls, letters, and payment applications.

Reviewing monthly tenant billings and responding to tenant inquiries.

Assisting with monthly reporting, ledger review, and expense accruals. Qualifications

Bachelor’s degree preferred.

Active California Real Estate License, or the ability to obtain it within the first 6-8 months in the role

2–3 years of property management experience, ideally within the commercial or industrial sector.

Strong customer service skills with experience supporting both internal and external stakeholders.

Familiarity with budgeting and CAM reconciliation processes.

Proficiency in Microsoft Word and Excel; ability to learn accounting, budgeting, and compliance platforms.

Software experience in MRI, AvidXchange, Salesforce, and MS Suite preferred.

Strong organizational, analytical, and problem-solving skills.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.