School Clerk

10-month Position

REPORTS TO : Principal and Assistant Principal

JOB GOAL :

To assist in the smooth operation of the school / department office (Middle / High School) so that the office's maximum positive impact on education can be realized.

FAIR LABOR STANDARDS ACT CLASSIFICATION :

Nonexempt

PERFORMANCE RESPONSIBLITIES :

1. Greets visitors, determines nature of business, and directs visitors to destination if appropriate. Talks with students or parents encountering problems and resolves problem or directs them to other personnel.

2. When appropriate, monitors visitor activity within the building by means of an electronic entrance system, maintaining an accurate visitor log, providing visitor identification and verifying that visitors leave the building once they have completed their business; Notifies supervisor of any suspicious activity.

3. Assists in planning and implementing efficient, effective record keeping practices.

4. Maintains confidentiality of student / staff information of records and all matters of a confidential nature.

5. Participates in scheduled training, orientation, and supervision sessions provided by the district.

6. Remains up-to-date on changing procedures and technology related to professional record keeping.

7. Prepares daily attendance bulletin, logs daily absences calls, and manages daily absence notes.

8. Verifies early dismissals with parents.

9. Maintains all records as they relate to attendance (i.e. excusal notes, logs, etc.)

10. Handle, sort, and classifies correspondence as appropriate.

11. Prepares and / or composes correspondence, reports, attendance letters, rosters, or other student / staff paperwork as directed.

12. Schedules and prepares mailings as appropriate.

13. Answers incoming phone calls and directs communication traffic. Makes routine phone calls to parents, businesses or other school offices as appropriate.

14. Maintains rosters for all extracurricular activities.

15. Maintains advisor information and meeting dates and times.

16. Collects respective activity fees.

17. Duties may include working on special projects, keyboarding, filing correspondence and other paperwork, proofreading, data entry, and operating standard office equipment.

18. Create and process all purchase orders and payments and maintains budget spreadsheet.

19. Types and submits purchase orders and invoices for payments.

20. Regular, reliable attendance.

21. Performs such other appropriate tasks as may be assigned from time to time.