Legal Secretary

Job Summary

Provides administrative and information-management support to in-house School District attorneys including general secretarial assistance. Coordinates office functions for attorneys.

Essential Functions

• Provides administrative and clerical support for assigned attorney practice area, including preparing briefs, pleadings and other documents.
• Prepares and maintains electronic case management docket of matters; sets up and maintains legal case files; checks status of cases on-line or by personal contact; notifies interested parties of the time and place of conferences, meetings and travel.
• Files record papers electronically in state and federal courts.
• Coordinates and communicates with clients effectively.
• Welcomes guests and callers by greeting them in person or on the telephone, answering or directing inquiries.
• Maintains attorney calendar by planning and scheduling appointments; answers routine telephone inquiries; opens and distributes mail; composes replies to routine correspondence.
• Uses computers for word processing, e-mail and other functions related to assigned work.
• Sorts, maintains and purges correspondence and other file materials.
• Operates postage, copy and fax machines.
• Shares in maintaining office supplies, equipment and sorting mail.

Qualifications

Minimum Requirements

OR

Knowledge, Skills and Abilities

○ the form and content of legal forms and documents.

○ legal terminology, spelling and basic legal research.

○ business English, arithmetic, punctuation and grammar.

○ standard office practices and procedures.

○ basic personal computer equipment and Microsoft Office functions.

○ confidentiality of attorney client communication and attorney work product.

○ excellent organizational skills.

○ type from rough draft or clear copy.

○ independently prepare and assemble entire briefs and other legal documents.

○ secure and copy docket entries.

○ utilize case reports, opinions, decisions, docket entries and texts in copying pertinent material in the preparation of briefs and pleadings.

○ use a computer and software effectively.

○ perform moderately varied arithmetic computations and tabulations accurately with reasonable speed.

○ understand and carry out written and oral directions.

○ establish and maintain effective working relationships.