Property Management Senior Accountant

Job Details

Description

Position Summary :

The Property Management Senior Accountant is responsible for managing the financial operations of a portfolio of low-income and supportive housing properties. This role ensures accurate and timely accounting and supports the organization’s mission to provide stable, affordable housing to underserved populations.

Key Responsibilities :

• Prepare and review monthly financial statements and reports for assigned housing properties, including variance analysis and budget comparisons.
• Perform general ledger functions, including journal entries, reconciliations, and adjustments for property accounts.
• Coordinate and assist with monthly, quarterly, and year-end closings.
• Maintain financial schedules for restricted and unrestricted funds, subsidies, grants, and service contracts related to supportive housing.
• Monitor property-level budgets and work closely with property managers, program staff, and asset management to ensure compliance and fiscal responsibility.
• Prepare financial reports for government funders, investors, and auditors, ensuring compliance with HUD, LIHTC, and other affordable housing program guidelines.
• Support annual audits, cost certifications, and tax filings (including IRS Form 990 and 990-T where applicable).
• Ensure internal controls and nonprofit financial practices are followed for all property-related transactions.
• Assist with the preparation of operating and capital budgets for each property in collaboration with internal stakeholders.
• Track and reconcile tenant receivables, rental subsidies (, Section 8, Shelter Plus Care), and service fees.
• Process vendor invoices for multiple properties, ensuring appropriate documentation, coding, and approvals.
• Enter invoices into property management and accounting software (, Yardi).
• Maintain vendor records and ensure W-9s and other compliance documentation are up to date.
• Reconcile vendor statements and resolve discrepancies or billing issues promptly.
• Process weekly check runs, ACH payments, and credit card transactions as needed.
• Collaborate with property managers and maintenance teams to resolve invoice issues and confirm receipt of goods / services.
• Ensure expenses are accurately coded to the correct property and general ledger accounts.
• Assist with month-end closing processes, including AP accruals and reports.
• Maintain organized and up-to-date AP files and documentation in both digital and paper formats.
• Support annual 1099 preparation and distribution.
• Provide backup support to other accounting or administrative team members as needed.

Qualifications

Qualifications :

Preferred Qualifications :

ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.

ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.