Executive Administrative Assistant III

Job Title Executive Administrative Assistant III Division Division of Finance & Administration Department Office of Human Resources Position Category Staff FLSA Non-Exempt Pay Range 11 Salary Range $47,909 - $66,722 / with the potential growth to $85,535 Fund Source State Support Job Summary The Executive Administrative Assistant III will provide high-level executive, general office, and program support to the Office of Human Resources and the Associate Vice President and Chief Human Resources Officer. Job Duties The Executive Administrative Assistant III will provide high-level executive, general office, and program support to the Office of Human Resources and the Associate Vice President and Chief Human Resources Officer. The successful candidate will be responsible for understanding departmental policies and procedures, possess the ability to use independent judgment regarding administrative issues as they arise, and have the skills to deal effectively with personnel both internally and externally. This position involves extensive calendar management, general office duties, scheduling travel, drafting correspondence, preparing presentations, and event management.

• Anticipates the executive’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the executive.
• Act as the events manager to successfully execute annual events such as the service awards ceremony and retirement ceremony.
• Compose and send campus-wide correspondence; assist in creating engaging outreach and communication content.
• Act as content co-owner for the OHR website, and be responsible for writing, editing, and publishing content to the site.
• Serve as a project manager for special assignments within the Office of Human Resources. Continually advise on lessons learned and ways to improve collaboration.
• Manage and coordinate complex, dynamic schedules that include internal and external meetings, conferences, professional engagements, and travel for the CHRO. Reviews and responds to meeting requests and invitations, and as appropriate, confers with the CHRO or exercises independent judgment on the CHRO’s availability.
• Act as travel coordinator for department staff, for both in-state and out-of-state travel.
• Perform general administrative duties, including managing office supplies, placing work orders for repairs and maintenance throughout the office, and providing general office support.
• Plan and facilitate logistics of OHR staff meetings.
• Process the timely payment of HR department invoices and P-Card payments into MSU’s systems; performs monthly P-Card reconciliation.
• Handle and process highly confidential and time-sensitive information with absolute discretion.
• Ensures the CHRO is provided with briefing materials for each event; disseminates information from the CHRO to others.
• Provides back-up support to the front office receptionist.
• Perform other duties and coordinate special projects and activities as assigned.

Requested Minimum Qualifications Education : The successful candidate must have an Associate’s Degree from an accredited college or university.

Experience :   Six years of administrative office experience, including two years of providing primary administrative support to a key administrator is required.

Other : Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Other Preferences for Consideration Preferences

Knowledge, Skills & Abilities Knowledge, Skills, & Abilities