Assistant Director for Scheduling and Event Planning

Overview

Is this your next job Read the full description below to find out, and do not hesitate to make an application. Under direct supervision from the Director, Special Events, the Assistant Director for Scheduling and Event Planning will organize, oversee, and manage the centralized, computerized scheduling operation for co-curricular, conference, and special event uses of university facilities while enhancing and streamlining processes for campus services. The assistant director will maintain the content and accuracy of the campus-wide space schedule (events.cua.edu) and be the primary steward of the university’s policies and philosophy regarding the allocation of space and related resources. The assistant director will also play a significant role in the implementation of the university’s event planning services, especially related to the planning of student organization events and activities.

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is $60,000-65,000 / yr.

This position is responsible for managing university facilities and operations across several key areas, including space allocation, event services, housing operations, and event planning.

Responsibilities

University Space Management & Scheduling : manage the allocation and scheduling of all university spaces using the 25Live software, including

Functioning as the university's expert on 25Live, managing the system's framework, data, and user securities.

Coordinating all scheduling for co-curricular, conference, and special events to maximize facility use.

Enforcing university policies, maintaining accurate facility data, and training users.

Compiling statistical reports on space utilization and consulting on space use for future renovations and construction.

Event Planning & Conference Services Support : plan events and provide operational support for the Office of Events and Conference Services. Key duties include

Working with student organizations and other clients to plan and execute events.

Coordinating with campus service providers to ensure event needs are met.

Assisting with the management of external vendors and their policies.

Hiring, training, and supervising student staff for scheduling functions.

Housing & Residential Auxiliary Operations : oversee operational aspects for the university’s Housing department, including

Managing residential facilities, including student work orders, furniture inventory, and key systems.

Assisting with plans for student move-in / out periods.

Managing on-campus and off-site storage.

Overseeing residential access control systems (e.g., CCure) and supporting the departmental response to emergencies.

General & Administrative Duties : perform general responsibilities such as

Serving on university committees and attending staff meetings.

Maintaining a working knowledge of university policies, particularly in business, purchasing, and payroll.

Handling confidential materials appropriately.

Performing other duties as requested by leadership.

Qualifications

A Bachelors Degree (in the fields of Event Management, Communications, Business Administration, or a related field is preferred).

One to three (1-3) years of related professional experience in a college or university, non-profit organization or other program-related entity to include scheduling in higher education housing, event planning, and hospitality.

Knowledge of student unions, conference services, and meeting planning.

Proficiency with scheduling software (25Live preferred), databases, and the Microsoft Office suite.

Strong communication, interpersonal, problem-solving, and customer service skills.

The ability to work collaboratively with diverse clients and campus departments, manage budgets and timelines, and adapt to new technologies.

A demonstrated commitment to serving students and a desire for professional growth are also preferred.

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