Senior Administrative Assistant, Beauty

About the Role

As an Administrative Assistant supporting the Beauty team at Gap Inc., you will play a key role in ensuring smooth day-to-day operations for one or more senior leaders. You’ll manage calendars, coordinate meetings and travel, handle confidential communications, and support cross-functional projects. This role requires a proactive, highly organized individual with excellent communication skills and the ability to thrive in a fast-paced, dynamic environment.

What You'll Do

Provide high-level administrative support to executives and team members within the Beauty division.

Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones.

Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.

Prepare and submit expense reports accurately and in a timely manner.

Support meeting planning and execution, including room bookings, materials preparation, and technology setup.

Maintain and organize files, documents, and office supplies.

Handle incoming communications (calls, emails, mail) with professionalism and discretion.

Assist with special projects and team initiatives as needed, often involving cross-functional collaboration.

Maintain confidentiality and exercise sound judgment in handling sensitive information.

Who You Are

3+ years of experience in an administrative or executive assistant role, preferably in a corporate or retail environment.

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).

Excellent organizational and time management skills with the ability to prioritize and multitask effectively.

Strong interpersonal and communication skills, both written and verbal.

Ability to work independently with minimal supervision and adapt to changing priorities.

Professional demeanor and a high level of discretion when handling confidential information