Materials Coordinator

Job Description

Job Description

The Material Coordinator is responsible for operational tasks performed in the raw and pack material warehouse; issuing, receiving, and counting inventory items, locating and placing items in the appropriate bin locations and assist with providing security controls of materials held in inventory. The incumbent performs operational tasks at the warehouse facilities associated with Raw and Pack Materials.

• Supports the annual and long-term goals; outlined in the client strategic and detail plans
• Assists with the creation of a highly collaborative material control culture within the organization
• Supports the “One Company” philosophy in all material control initiatives.
• Responsible for verifying materials received were ordered; match to purchase order or verify with Procurement; while also verifying quantity delivered, inspect materials received for damage, mark inventory items with the appropriate stock number and location, and notify plant personnel that materials ordered have been received. Resolves receipt issues with material suppliers over damaged goods, shipments, incorrect materials, and delivery of materials to the incorrect staging location; and works with suppliers to arrange for pick-up items that were shipped incorrectly, damaged or were not ordered
• Signs and dates the delivery ticket; receipts are entered on the date the receipt occurred and receipt entry is accurate and the proper Unit of Measure (UOM) is used for the receipt; same as the purchase order UOM.
• Performs assigned cycle counts on the date assigned, verifies item being counted is the correct item, quantity counted is accurate, and notifies Supervisor, Material Control or other designated client representative, if an issue arises during the count.
• Ensures inventory items are placed in the appropriate locations the day they are received; new inventory items are assigned a location when received; and Supervisor, Material Control, or their designee is advised of the location for entry on the item object in the appropriate inventory systems.
• Responsible for ensuring that the warehouse open areas, aisles and yard are kept clean; free of trash and debris; trash and debris are disposed of properly; and floors are swept no less than weekly.
• Ensures raw materials storage tanks are dipped daily and notifies the Supervisor, Material Control, or their designee, when material needs to be ordered.
• Prepares shipping memos for all material, equipment, scrap, etc. sent off site; includes materials returned to suppliers, scrap sales, equipment sent out for repair, disposal of regulated and non-hazardous wastes, and materials sent out for fabrication.
• Works with Procurement personnel to purchase materials when needed and with suppliers when assigned to expedite materials.
• Assists Account Payables with the resolution of receipt and invoice issues related to material deliveries.

Internal Controls :

Understands and complies with established departmental processes and procedures designed to support internal controls efforts. Identifies and brings to the attention of department management internal controls deficiencies.

Key responsibilities for this role would include :

Being cross-trained in receiving and shipping operations to support the team as needed during planned / unplanned absence.

Successful candidates will have :

VVF is an equal opportunity employer. We evaluate qualified applicants, without regard to race, color, religion, national origin, sex or gender, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, including the perception that a person has any of those characteristics or that the person is associated with a person who has, or is perceived to have, any of those characteristics, or any other consideration made unlawful by applicable law. VVF is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to sara.alvarado@vvfllc.com or call Human Resources at (630) 801.5024 and let us know the nature of your request and your contact information.