Event Coordinator|Part-time| The Crossover

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

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Position Summary

The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter / show representatives / sports teams, billing preparation / support, customer service representation to our guests and logistics of departmental activities relating to events.

This role will pay an hourly rate between $18 to $22.

Benefits for PT roles : 401(k) savings plan and 401(k) matching. Also, OVG provides part-time, seasonal, and internship employees with one hour of accrued paid leave per 30 hours worked, up to 48 hours per year.

This position will remain open until August 31, 2024.

About the Venue

The Crossover is a world-class facility specifically designed for sports, wellness, and entertainment. As home to more than a dozen different sports, health, and wellness facilities and indoor & outdoor entertainment, The Crossover is everything you need to compete, train, grow, and have fun.

A vision of developer Eric Perardi, The Crossover brings together a unique blend of amenities in one location and gives quality time back to families. With no membership fees–The Crossover is always open to the public–we serve guests of all ages and interests.

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Responsibilities

• Communicates all event information to the appropriate Departments and staff
• Ensures that event set-ups are accurate with Operations Director and or Operations Supervisor
• Communicates in a timely manner with each Department Head regarding specific needs and information for each event
• Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
• Prepares post event report for all events coordinated to Event Manager
• Coordinating multiple events at one time
• Completing tasks such as answering phone calls, emails and filing paperwork
• Work concisely with Event Manager when adjusting plans and events based on clients’ feedback and needs
• Serves as liaison between facility and tenants
• Explains policies and procedures to tenants and the public.
• Receives and responds to complaints from tenants and the public or refers them to the Event Manager.
• Update show calendars on a periodic basis.
• Interacts with other co-workers in a courteous and professional manner.
• Assures that the event areas are set-up in accordance with lessee agreements, safety, fire, and health codes.
• Notifies Event Manager of equipment in need of repair or replacement.
• Inspect facilities to ensure they are being maintained properly for events
• Work with other department directors in a variety of tasks
• Be aware of the location and use of emergency alarms and equipment; follow established procedures in case of fire, disorder or any other emergency situation
• Observe general public; provide generalMaintain a high degree of visibility and professionalism
• Other duties and responsabilities as assigned

Qualifications

Experience :

Education / Training :

Licenses or Certificates :

OTHER CHARACTERISTICS :