Executive Admin Assistant

Executive Administrative Assistant

This is a grant funded position and subject to available grant funds.

We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.

As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.

As Executive Administrative Assistant within the Division of Medical and Clinical Services at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

Job Responsibilities

This is a grant funded position. Under general supervision, provides administrative support to the highest level of administration within the organization. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential information. May act as a spokesperson for departmental inquiries. Performs related responsibilities as required attention of the executive.

Primary Duties & Responsibilities :

• Assists in creating, producing, updating, or disseminating basic information packages, fact sheets, program newsletters, resource guides, policy manuals, educational programs, etc. for use within and / or outside the division / department.
• Assists in developing marketing materials (e.g. exhibits and promotional materials)
• Assists in planning and coordinating conferences, meetings, and special events
• May participate in planning, complete special research projects, or assist with development and presentation of educational outreach activities
• Receives additional training, as required, to gain full proficiency and experience in all areas
• May supervise administrative staff assigned to the Laboratory Director or Laboratory Service Directors.
• Provides organizational assistance to management, legislators, staff and customers

Minimum Qualifications

High School diploma / GED and two (2) years of professional-level job-related experience working in an administration-related field.

Preferred Qualifications :

Bachelor's degree in business administration or public health or government affairs, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.

Additional Information

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and / or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. Relocation assistance is not provided. In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov. DPH is an Equal Opportunity Employer.