Legal Secretary

Job Description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys. Assigned attorneys may include members of the firm’s Executive Committee and / or Management Board.

Job Responsibilities

• Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.
• Responsible for substantive edits and preparation of client bills.
• Maintains calendar of meetings, appointments, business travel, and special events.
• Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance.
• Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar.
• Collects, enters and edits time for client billing purposes.
• Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements.
• Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.
• Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.
• Opens, sorts and distributes mail in compliance with office policy and individual preferences.
• Assists firm leadership, practice group leaders and / or business managers with administrative or operational tasks as necessary.
• Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.
• Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.
• Assists attorneys or staff with team support as needed.
• Performs other duties based upon the unique practice of assigned attorneys.

Qualifications

Knowledge, Skills and Abilities

Education

The position requires a High School Diploma or GED. AA / BA / BS degree or equivalent specialized training a plus. Bi-lingual speaking skills also a plus.

Experience

The position requires seven (7) years of administrative experience.