Event Assistant

Job Description

Job Description

We are looking for a detail-oriented Event Assistant to support the planning, organization, and execution of fundraising events and chapter activities. This role involves working closely with leadership and volunteers to ensure seamless event operations while maintaining a collaborative and proactive approach. The position requires extensive travel and a flexible schedule, including evenings and weekends.

Responsibilities :

• Collaborate with leadership and volunteers to coordinate event logistics and administrative processes.
• Organize and prepare event materials, including banquet boxes and essential documentation.
• Assist in managing large-scale mailings related to chapter events and communications.
• Handle additional administrative duties to support event operations effectively.
• Travel extensively to event locations, ensuring on-site support and smooth execution.
• Build and maintain positive relationships with volunteers, sponsors, and vendors.
• Maintain accurate records of vendor contracts and sponsorships.
• Ensure safety protocols are followed during events and address any concerns promptly.
• Monitor event budgets and promote cost-saving measures where applicable.
• Provide hands-on support during events, including lifting and setting up equipment as needed.
• At least 1 year of experience in event coordination, planning, or a related field.
• Strong interpersonal skills with the ability to build relationships with diverse groups.
• Proficiency in Microsoft Office Suite, internet applications, and database management.
• Valid driver’s license and willingness to travel extensively, including evenings and weekends.
• Excellent problem-solving and organizational skills to prioritize tasks and meet deadlines.
• Ability to lift and move up to 70 pounds and perform physical tasks as needed.
• Effective communication skills for presenting information clearly and working collaboratively.
• Commitment to ethical conduct, accountability, and adherence to organizational values.