Executive Assistant

Executive Assistant

We are seeking a positive, dynamic Executive Assistant to provide administrative support to various Presidents and Executives in our company. In this role you will provide general support as needed, and maintain a safe and pleasant office environment, with superb attention to detail and customer service.

Responsibilities :

• Assist Executives schedules to ensure work days are efficiently organized.
• Plan, coordinate and execute meeting set-up and events. Including room set-ups, light catering, Audio / Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
• Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget.
• Review and approve expense reports for direct reports in accordance with company travel policy.
• Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages / gathering information and re-directing to the appropriate person or team.
• Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
• Draft and edit communication in the voice of the executive and company.
• Resolve time sensitive issues with a high degree of precision and professionalism.
• Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
• Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
• Perform and prioritize special projects as directed; handle confidential and sensitive information.
• No task is too small' approach.

Requirements :

Our Culture & Values

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

People First

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available :

Benefits

Continued Learning

WSI will not now or in the future commence an immigration case or "sponsor" an individual for this position (for example, H-1B or other employment-based immigration). This role is not eligible for relocation assistance. Williams-Sonoma, Inc. is an Equal Opportunity Employer. The expected starting pay range for this position is $90,000 - $110,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.