Administrative Coordinator

Administrative Coordinator

Job no : 495284

Work type : Staff Full-Time

Location : Baton Rouge, LA

Categories : Administrative Support

The Administrative Coordinator is responsible for managing the daily administrative and operational functions of the Louisiana Community and Technical College System (LCTCS) Board Office. This position serves as the first point of contact for visitors and callers and ensures that all interactions reflect the professionalism and service standards of LCTCS.

Reporting directly to the Chief Facility Management Officer (CFMO), the Administrative Coordinator provides comprehensive administrative and operational support to the CFMO and Facilities Management team. The position also provides cross-functional assistance to the Vice President of Administration, the Chief Human Resources Officer (CHRO), and other LCTCS administrative staff as needed.

The incumbent supervises student employees assigned to reception and administrative support duties, promotes a safe and secure workplace, and ensures efficient office operations consistent with LCTCS policies and procedures. This role requires strong organizational, communication, and leadership skills, and the ability to exercise discretion and independent judgment in a professional environment.

College : LCTCS

Department : Administration

Sub department : Facilities Management

Type of Appointment : Full time - Regular

Salary : Salary will be commensurate with education and experience

Duties and Responsibilities :

Front Desk Operations and Supervision :

• Oversee the day-to-day operations of the main reception area of the LCTCS Board Office, ensuring a professional, organized, and efficient work environment.
• Serve as the primary administrative contact for visitors, callers, and vendors, ensuring courteous and timely assistance.
• Supervise, train, and evaluate student workers assigned to reception or clerical duties, providing guidance on service standards, administrative procedures, and safety expectations.
• Develop and maintain staff schedules to ensure continuous office coverage during business hours (8 : 00 a.m. - 4 : 00 p.m.).
• Maintain and regularly update the Administrative Operations Manual to ensure procedures remain current with LCTCS policies, safety requirements, and operational needs.
• Coordinate the distribution of mail and packages (USPS, UPS, FedEx) and manage related tracking and delivery processes, ensuring mail is delivered to staff on a daily and routine basis.
• Maintain an organized and welcoming reception area, ensuring the space reflects the professional image of LCTCS.

Safety, Security, and Facility Support :

Required Education :

Required Knowledge, Skills and Abilities :

Preferred Knowledge, Skills and Abilities :

Benefits : As a member of the Louisiana Community and Technical College System, LCTCS has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Application Deadline : Applications will be accepted and position will remain open until filled.

Application Instructions : Applicants for this position should submit a cover letter that addresses the outlined responsibilities, a resume, and the names and contact information for three professional / work-related references.

In accordance with LCTCS Policy #6.036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes. LCTCS is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information about the Louisiana Community and Technical College System, visit www.lctcs.edu.

Advertised : 10 Nov 2025 Central Standard Time

Applications close : 21 Nov 2025 Central Standard Time

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