Executive Assistant

About Us :

We’re a fast-growing company focused on innovation, operational excellence, and sustainable growth. We're seeking a resourceful, detail-oriented Executive Assistant with accounts payable experience to support our executive team. If you have strong common sense, thrive under pressure, and are excited to grow alongside an ambitious organization, this is the role for you.

Position Summary :

As our Executive Assistant, you’ll play a critical role in supporting the day-to-day activities of the executive team—helping them stay focused, organized, and efficient. You’ll manage administrative duties, handle sensitive information, and directly contribute to financial accuracy by overseeing accounts payable processes, tracking due dates, and maintaining vendor communications. This is an ideal opportunity for someone who enjoys structure, thrives on problem-solving, and is ready to be mentored in a fast-paced environment.

Key Responsibilities :

• Manage executive calendars, schedule meetings, and coordinate travel logistics with speed and precision.
• Monitor and manage accounts payable, including invoice processing, vendor follow-ups, and payment tracking.
• Ensure timely bill payments and maintain accurate records for financial reporting.
• Act as the main liaison between executives and internal / external stakeholders with professionalism and confidentiality.
• Proactively identify and resolve scheduling or billing issues before they escalate.
• Research and assist on strategic projects, providing logistical and administrative support.
• Support the executive team with ad hoc tasks, ensuring daily operations run smoothly.

Who We’re Looking For :

A proactive individual with 2–5 years of experience in both executive assistant support and accounts payable or financial coordination, ideally with hands-on experience using QuickBooks.

Strong organizational skills with the ability to manage competing priorities and meet deadlines.

Excellent communication and interpersonal skills, both written and verbal.

Sharp decision-making skills and a high level of common sense.

Comfortable working independently and eager to take initiative.

Open to mentorship, with a desire to grow within the company.

Qualifications :

Bachelor’s degree or equivalent work experience.

Familiarity with invoice processing, vendor coordination, and payment tracking.

Strong proficiency in Microsoft Office, Google Workspace, and general business tools.

Experience in a fast-paced, dynamic administrative role is preferred.

Why Join Us?

Direct access to senior leadership and decision-makers.

A chance to make an immediate impact through both operational support and financial coordination.

A hands-on environment that fosters learning and long-term professional growth.

A team that values your contributions and encourages development.

Job Type : Full-time.

Pay : $18.00 - $30.00 per hour.

Expected Hours : 40–43 per week.

Benefits :

401(k).

Dental insurance.

Employee discount.

Health insurance.

Life insurance.

Paid time off.

Parental leave.

Vision insurance.

Schedule :

8-hour shift.

Monday to Friday.

Work Location : In person.

About Captain Jay's Fish & Chicken :

Captain Jay’s was founded in 2003 by a man with a vision. Captain Jay’s is not a fast-food chain, it is a one stop shop where you can swing by and buy dinner for your family and pick up a gallon of milk or carton of eggs. It’s perfect and convenient for you! Captain Jay’s is based on the American concepts of the pursuit of happiness, hard work and integrity. Bringing together the delicious southern Cajun recipes, the crisp west coast’s freshness and quality, the swift east coast’s speed and efficiency, and the pure mid-west’s heart and amicability is what distinguishes Captain Jay’s from any other establishment. Captain Jay’s began in Detroit, Michigan and has quickly gained recognition and popularity for the its Cajun chicken recipe, zesty fries, fresh seafood and shrimp in addition to their home-styled sides like Mac & Cheese, and fried okra. Over the last decade, Captain Jay’s has expanded to include over twenty locations spread throughout Detroit, Grand Rapids and Indianapolis.