Administrative Event & Training Coordinator (Local AZ Only)

Administrative Event Coordinator Schedule : On-site : 3-5 days / week, Remote : 0-2 days / week The manager is looking for candidates with entry to mid-level administrative experience and strong Microsoft Office experience. Candidates who possess a background in event management or coordinating, service industry, ticketing services, and hosting events would be a plus. Candidates with corporate learning or extensive training experience would not be the right fit for this role. This individual's onsite schedule will vary based on current events and may involve travel to various local sites for events. Administrative Event Coordinator is responsible for the scheduling and coordination of various training and development programs within a growing electric power and water utility company. The role collaborates with program managers and others to coordinate and support various programs including the Professional Development Program, Rotational Engineer Program, Rotational Business Analyst Program, and Leadership Development Program. This role will work closely with these individuals to align on training event coordination and execution. We are looking for someone detail-oriented, analytical, and excited to help our team build a strong operational foundation for our learning programs. This is a great opportunity for someone who is interested in human resources and organizational development, supporting and developing employees, and driving company success. What You'll Do

• Ensure scheduling and coordination for training programs
• Schedule classes and other learning events, reserve and set up conference / training rooms, print and prepare training material, and send communications to participants
• Greet guest instructors and escort guests on company property
• Order, track, and set up catering as needed
• Track event attendance and training completion and ensure consistent data entry in the Learning Management System (LMS)
• Schedule stakeholder committee meetings and development planning meetings
• Record, transcribe and distribute committee meeting minutes
• Recommend changes to improve efficiency in scheduling, coordinating and executing training activities
• Order, receive, inventory, and transport snacks, refreshments, and other supplies
• Perform other duties as assigned What It Takes To Succeed
• Must demonstrate a professional and positive approach, and self-motivation.
• Must demonstrate a willingness to learn, and a dedication to growth for one's self and other employees.
• Demonstrated knowledge of event coordination logistics.
• Strong organizational / planning skills and the ability to prioritize multiple tasks with high attention to detail.
• Excellent interpersonal skills with proven ability to interface effectively with all levels of the organization.
• Capable of working with others to develop innovative but practical processes, procedures, solutions, and insights.
• Ability to create and maintain procedural documentation.
• Ability to maintain strict confidentiality with sensitive data and information.
• Ability to work in an environment with changing tasks and priorities.
• Must have a sense of urgency in both action and communication.