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Marketing Event Planner - Greater Bay Area

Marketing Event Planner - Greater Bay Area

PACE SupplyOakland, CA, US
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Overview

We are looking for an experienced hybrid Marketing Event Planner in the Greater Bay Area. At PACE Supply, we believe in perfectly planned and delightfully detailed events. We are searching for an experienced event planner to help us maintain our reputation for memorable events by managing the production from concept through completion. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices. S / He will also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an event planner who can manage the daily details with big picture thinking to ensure utterly unique experiences.

Responsibilities

Event Planning

  • Manage all aspects of event planning, meeting strict deadlines and budget demands.
  • Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.
  • Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process.
  • Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design and production.
  • Understand the goal of each event, define success metrics, and track attendees and ROI.

Event Execution and Reporting

  • Comply with legal, insurance, health, and safety regulations at all times.
  • Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
  • Oversee client experiences from conception through post-event, managing internal and external communications, on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases.
  • Maintain and build a comprehensive database of industry contacts, vendors, and venues.
  • Troubleshoot and manage any issues that arise on the event day.
  • Sponsorship fulfillment : maintains contractual obligations between the sponsor and PACE Supply. This includes heavy tracking and maintenance of dollars owed to PACE Supply as it pertains to sponsored events and campaigns.

    • Leadership

  • Establish standard procedures and train staff to execute them.
  • Work with the creative team, develop invites, signage, branding, and marketing materials, to meet objectives for all advertising and customer-facing communications, including print, digital, and video assets.

    • Relationship Management

  • Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events.

    • Qualifications

  • Bachelor’s degree (or equivalent) in marketing, business, or related field.
  • 5+ years of experience in leading event planning and campaign coordination / execution.
  • Excellent written and verbal communication skills.
  • Strong project management, multitasking, and decision-making skills with ability to prioritize high impact activities and keep complicated projects moving forward.
  • Ability to develop and communicate event debriefs in a concise manner.
  • Extensive knowledge of wholesale / distribution / plumbing markets.
  • Proficiency with online marketing and brand strategy.

    • Work Environment

    Working Conditions :

  • Hybrid / Office and Work from Home schedule.
  • Prolonged stationary periods. May work in different settings that exceed normal climate controlled environments, such as outdoor event set ups or warehouse conditions.
  • Periodically moves boxes weighing up to 20 pounds across the office or event set up.
  • Must be able to Travel.

    • Benefit Snapshot

    PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

    Relocation Benefits

    NO

    Remote Availability

    HYBRID - This will be a hybrid role, sitting conveniently at one of our many Bay Area locations.

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