Administrative Assistant - AH

The Administrative Assistant I maintains the smooth, day-to-day operation of the reception area and provides administrative support to staff and customer service to residents, visitors, vendors and the public. The "Front Desk" Procedures Manual details job procedures and responsibilities.

Responsibilities :

• Maintains day-to-day operation of the reception area, including regular communication with residents, staff, department heads, vendors, the public and other individuals as necessary.
• Politely greets and assists visitors, vendors, residents and staff in person and by telephone; routes calls and takes messages.
• Processes, routes and monitors daily mail and newspaper deliveries.
• Processes various resident reservations and charge slips, including residents' payments for stamps, copies and faxes as needed.
• Posts and distributes notices provided by internal departments.
• Schedules office equipment maintenance; review, route, copy and file invoices. Inputs facility work orders in maintenance program (MP2 System)
• Prepares and maintains forms such as Resident Information Sheet, Absentee Notices, Resident Action Forms and Resident Away list.
• Provides administrative assistance in emergency situations (see Fire & Disaster Guidelines, Injury & Illness Prevention Program and Front Desk Procedures Manual).
• Maintains accurate dining room charting.
• Other duties as assigned.

Knowledge, Skills, and Abilities :

Education and Other Qualifications :

Work Environment, Physical and Mental Capabilities, and Other Requirements :

Exposure Risk :

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

I HAVE READ THE ABOVE POSITION DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS AND AGREE TO ABIDE BY THE REQUIREMENTS AND WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY.

The Administrative Assistant I maintains the smooth, day-to-day operation of the reception area and provides administrative support to staff and customer service to residents, visitors, vendors and the public. The "Front Desk" Procedures Manual details job procedures and responsibilities.

Responsibilities :

Knowledge, Skills, and Abilities :

Education and Other Qualifications :

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