Real Estate Legal Assistant

Arnall Golden Gregory LLP ("AGG"), an Atlanta-based law firm with approximately 200 attorneys, is seeking a Real Estate Legal Assistant responsible for assisting and supporting attorneys within the Real Estate Practice Group. The ideal candidate should have a minimum of five (5) years’ experience as a Legal Assistant with prior real estate experience in a law firm or similar setting with knowledge of legal technology and processes associated with real estate. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite and other software packages.

Position Reports to :

Real Estate Practice Group Co-Chairs and Legal Support Team Supervisor

Overall Responsibilities :

Primary duties will include, but are not limited, to the following :

• Provide legal and administrative support to Real Estate attorneys
• Provide case management support as needed
• Communicate effectively with attorneys, clients, witnesses, court personnel, and opposing counsel
• Schedule and organize activities such as meetings, travel, and conferences for attorneys
• Manage and maintain attorney calendars and calendar pertinent deadlines
• Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits / corrections)
• Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• Maintain personal correspondence, reading files, billing letters, expense reports and time entry files
• Manage hard copy and electronic file; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Enter timesheets into Firm database for attorneys
• Open new client / matter files per Firm procedures
• Prepare FedEx packages and other mailings
• Prepare documents for signature via DocuSign
• Scan / copy documents for physical or electronic production to clients
• Analyze factual information under the supervision of the assigning attorney
• Perform any other duties that may be assigned with regard to this position

Required skills :

Education and Experience Requirements :

Mental / Physical / Environmental Requirements

FLSA Status : Non-Exempt

HOURS :

Full-time; M-F 9 : 30 a.m. – 6 : 00 p.m. (1-hour lunch)

Minimal Overtime and Flexibility is Required

ADA : The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.