Event Manager | Full-Time | Mobile Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Event Manager will manage the event planning and execution of conferences, trade shows, meetings, exhibitions, social events, and special projects to achieve business objectives.

The successful candidate will develop and manage a comprehensive events operation plan for all setup tasks, floorplans, estimates, and gather intel on construction of exhibits, displays, and events, as well as oversee vendors and service providers to meet event expectations and goals.

The successful candidate will also be required to quickly develop knowledge of the venue, convention services operations, and partner services needed to successfully execute the events. In addition, the Event Manager will work closely with several departments including Sales, Marketing, Facility Operations, Security, Finance, Human Resources, Venue Partners, and Stakeholders to strategically plan and successfully execute all event activity.

This role will pay an annual salary of $48,000-$52,000.

Benefits for full-time roles : Health, dental and vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until August 15, 2025.

About the Venue

The Arthur R. Outlaw Mobile Convention Center anchors lively downtown Mobile, Alabama, a city that offers world-class accommodations, retail shops, restaurants, museums, parks and art galleries. The 317,000-square-foot facility features 16 meeting rooms, two ballrooms and two exhibit halls that total 100,000 square feet.

Covered walkways and crosswalks to nearby hotels give attendees the ultimate in convenience, with downtown dining, nightlife, shopping and sightseeing just minutes away. Winner of numerous architectural awards, the Mobile Convention Center takes full advantage of an exclusive waterfront setting. The striking exterior incorporates outdoor terraces on three sides of the venue, while the expansive windows more than 45,000 square feet of exterior glass afford magnificent views of the historic Mobile River from three levels.

Responsibilities

• Acts as the central contact during all phases of event management for clients and contractors of the Center and will be tasked with acquiring and disseminating event and venue related information.
• Receives, assembles, and distributes event information via resumes to the team members to facilitate efficient and satisfactory completion of client requirements.
• Provide leadership and guidance for event personnel.
• Oversees and manages all event-related services provided by the venue to ensure that our clients' expectations are met.
• Ensure team members and clients are familiar with safety and emergency procedures during events.
• Coordinate and utilize the event records management system for all phases of event planning and operation.
• Works with team members to develop and maintain a positive customer service level.
• Handles the coordination of specific events with respect to Event Work Orders and Event Change Orders to ensure that all extra billable items are passed through to the Finance Department.
• Ensure all clients and contractors are familiar with building policies, procedures, rules, and regulations and that they are properly and appropriately enforced for events directly assigned.
• Provides on-floor management of Center event-related services and ensures that all requirements are carried out according to the Show Manager's needs.
• Set up and coordinate all primary and pre-event meetings with client team and staff.
• Provides a complete schedule and record for all show related activity on-site via the resume.
• Experience with budget management and maintain strong vendor relationships.
• Conduct pre, during and post walkthroughs to ensure cleanliness, proper setup and safety requirements are met.
• Guide clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
• Provide exceptional service to current and future clients to ensure successful events.
• Constant communication with clients in order to plan and organize all event related logistics.
• Ensure that daily post reports are sent out to team members during load-in, event days and load out.
• Proficient in forecasting, financial management, and database management to prepare event estimates.
• Prepare post event settlement in coordination with the finance department in a timely manner.
• Other duties and responsibilities as assigned.

Qualifications

Education and Experience :

Skills and Abilities :

Computer Skills :

Certificates, Licenses, Registrations :

Strengthened by Our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.