Office Manager / Executive Assistant

About Us :

ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager / Executive Assistant who is passionate about supporting our team and enhancing operational efficiency.

Role Overview :

As the Office Manager / Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike.

Requirements

Key Responsibilities :

• Manage day-to-day office operations, including reception duties, phone management, and visitor interaction.
• Field and manage incoming calls, emails, and correspondence efficiently.
• Organize meetings and events, including logistics, agenda preparation, and materials for participants.
• Assist with onboarding new employees and providing support to existing staff as needed.
• Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing.
• Maintain organized electronic and physical records, overseeing filing systems and documentation retention.
• Support executives with calendar management, travel arrangements, and expense reporting.
• Oversee office maintenance and liaise with vendors for facility management.

Qualifications :

Personal Attributes :

The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative.

Why Join ICE Consulting?

Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization.

Benefits