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Senior Project Manager
Senior Project ManagerAlbireo Energy • Anaheim, CA, US
Senior Project Manager

Senior Project Manager

Albireo Energy • Anaheim, CA, US
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Senior Project Manager

The Senior Project Manager, specializing in client-focused solutions projects, plays a critical role in ensuring the successful delivery of complex projects that align with client objectives and organizational goals. This role oversees all phases of project execution, from initial planning and design coordination through commissioning and project closeout, with a primary focus on delivering exceptional client outcomes. The Senior Project Manager serves as a trusted partner to clients, ensuring that project schedules, budgets, and quality standards are met while fostering long-term relationships.

The Senior Project Manager is empowered to manage day-to-day project activities, acting as the primary point of contact for the client throughout the project lifecycle. Key responsibilities include managing resources, schedules, budgets, change orders, proactively identifying and mitigating risks, and ensuring alignment with client expectations. This role emphasizes leadership in cross-functional teams, effective communication, and strict adherence to industry best practices. By championing a client-first mindset, the Senior Project Manager actively contributes to process improvements that drive efficiency, client satisfaction, and the overall success of solutions projects.

Project and Portfolio Management :

  • Oversee a portfolio of complex, multi-business unit projects, ensuring alignment with overall business objectives and client expectations.
  • Manage interdependencies between projects and teams, ensuring seamless communication and collaboration across business units.
  • Act as the project manager for complex projects, driving planning, scheduling, and execution while mitigating risks and addressing issues proactively.
  • Provide guidance to junior project managers and associate PMs, mentoring them on best practices and supporting their professional development.

Resource and Subcontractor Management :

  • Lead the coordination and allocation of resources, balancing internal teams and subcontractor support to meet project demands.
  • Build and maintain strong, productive relationships with subcontractors, ensuring clear communication of project expectations, safety, and quality standards.
  • Monitor subcontractor performance, address any performance issues promptly, and enforce compliance with contractual obligations.
  • Ensure smooth project execution by resolving any resource or subcontractor-related issues that may affect project continuity and quality.

    • Billings and Financials :

  • Develop and manage detailed project budgets, focusing on maximizing profitability and maintaining cost control throughout the project lifecycle.
  • Track project financials closely, preparing accurate forecasts and adjusting them as required to ensure the project stays within budget.
  • Support the setup of the Schedule of Values (SOV), cash flow forecasting, and invoicing processes to maintain accurate and timely financial tracking across all stages of the project.

    • Documentation and Reporting :

  • Maintain comprehensive, organized, and up-to-date project documentation, including RFIs, submittals, change orders, compliance records, and other critical documents for full project transparency and traceability.
  • Lead the preparation and delivery of timely, accurate, and insightful reports on project progress, milestones, risks, and issues, ensuring stakeholders at all levels receive regular updates.
  • Ensure that project documentation supports effective project execution, communication and decision-making by senior leadership.

    • Change Order Management :

  • Take the lead in identifying, estimating, and pursuing change order opportunities, ensuring all necessary steps are taken to secure approvals and agreements with customers.
  • Oversee the documentation, tracking, and integration of change orders into the project's financials, ensuring alignment with overall project objectives.
  • Manage the coordination of changes across various project aspects, ensuring that all changes are efficiently handled and documented, with minimal disruption to the project.

    • Procurement and Inventory Support :

  • Lead the specification, ordering, and tracking of project materials to ensure their timely availability and minimize project delays.
  • Maintain company tools, equipment, and materials, ensuring they are properly stored, well-maintained, and in good condition.
  • Oversee the coordination with suppliers and contractors to ensure that materials and equipment meet project requirements and specifications.
  • Monitor inventory levels and proactively address any shortages or surplus to maintain efficiency.

    • Risk and Issue Management :

  • Proactively identify and assess project risks, developing and implementing mitigation strategies to minimize their impact on project objectives.
  • Address issues swiftly, leveraging problem-solving skills to resolve challenges related to operations, technology, or client relations.
  • Serve as an escalation point for disputes, seeking solutions that balance both project and client needs. Assist in dispute resolution, negotiation, arbitration, or litigation as needed.

    • Project Delivery, Quality Assurance & Handover :

  • Lead project startup, installation, and commissioning to ensure systems meet specifications and client needs.
  • Manage turnover documentation, including design documents, backups, recovery, and training.
  • Ensure timely As-Built submissions and support systems testing for third-party commissioning.
  • Oversee project closeout, ensuring smooth transition to service and post-project evaluations.

    • Compliance and Standards :

  • Ensure full adherence to company standards and regulatory requirements (federal, state, and local), proactively addressing potential compliance gaps.
  • Actively identify, assess, and manage project compliance risks, implementing mitigation strategies to reduce exposure.
  • Cultivate a culture of high performance, promoting continuous improvement and accountability among the project team.
  • Stay up-to-date on regulatory changes, ensuring the project remains compliant with evolving safety and industry standards.

    • Safety :

  • Champion a strong safety culture, ensuring rigorous compliance with company and regulatory safety standards across all project phases.
  • Proactively identify and mitigate risks to maintain a safe work environment.
  • Lead thorough investigations of safety incidents or accidents, collaborating with stakeholders to implement preventative measures.
  • Embed safety accountability within the project team, fostering continuous improvement and safety awareness at all levels.

    • Client and Stakeholder Relations :

  • Act as the primary point of contact for clients, providing regular updates, gathering feedback, and addressing concerns.
  • Maintain strong client satisfaction by delivering consistent communication, timely issue resolution, and transparent progress reporting.
  • Build and strengthen relationships with key stakeholders to ensure continued alignment and project success across complex initiatives.
  • Identify client pain points or opportunities for improvement and propose actionable solutions to enhance satisfaction.

    • Collaboration :

  • Enable collaboration across divisions and internal departments such as engineering, service, and sales to ensure seamless project execution.
  • Lead cross-functional meetings to align objectives, share resources, and leverage expertise across teams, enhancing project efficiency and outcomes.
  • Drive coordination across multiple projects, ensuring alignment of resources and priorities to meet organizational goals.

    • Team Leadership and Development :

  • Lead, coach, mentor, and motivate project team members (i.e., technicians, site supervisors) to meet project goals, fostering a collaborative and accountable environment while providing on-site leadership as needed.
  • Define success criteria, delegate tasks effectively, provide feedback, and support team members' professional development.
  • Encourage teamwork, innovation, and operational excellence. Participate in establishing best practices, templates, policies, tools, and partnerships to mature organizational capabilities.
  • Stay current with emerging technologies, methods, and best practices to drive team success and project excellence.

    • Travel :

  • This role requires travel to various job sites, which may involve multiple-night stays. Travel could account for up to 50% of the role and may necessitate working extended hours or weekends to meet project deadlines.
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