Administrative Assistant

Administrative Assistant 3 Job Summary : Talent Software Services is in search of an Administrative Assistant for a contract position in Silicon Valley, CA. The opportunity will be six months with a strong chance for a long-term extension. Primary Responsibilities / Accountabilities : The team provides administrative and team support within a dynamic office environment. This role involves team support activities, event planning and execution, equipment management, onboarding / offboarding, and managing space logistics due to high demand. Typical Task Breakdown and Operating Rhythm : The role consists of approximately 50% day-to-day team support, 25% event planning and execution, 10-15% calendar or rhythm of business support as needed, and 10% ad hoc tasks. Onboarding / offboarding and hardware renewal are seasonal and automated where possible. Performs a variety of complex administrative functions for all levels of management, including external business partners. Manages schedules, coordinates travel arrangements, and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support and serves as the department / group contact. Completes special projects as needed. This position offers the opportunity to work in a high-visibility role at one of the most dynamic campuses, with strong community support and potential for career growth. Qualifications : Years of Experience Required : Minimum 5 years of experience in the field. Degrees or Certifications Required : No specific degree is required; proficiency with office tools and calendaring is expected. Best vs. Average : The ideal candidate will have strong event planning and organizational skills, experience supporting executive offices, and the ability to work proactively and communicate effectively. Performance Indicators : Performance will be assessed based on team and manager feedback, quality of work, and meeting deadlines. Minimum 3 years of experience with event planning. Minimum 3 years of experience with organizational skills (admin support, multitasking, dealing with ambiguity, ability to present to an executive presence). Minimum 3 years of experience with office tools. If this job is a match for your background, we would be honored to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk!