Executive Personal Assistant

Overview

Location : Palo Alto, CA (Local Bay Area candidates only)

Schedule : Full-time, primarily Monday-Friday business hours, with some evenings and weekends required

Start Date : ASAP

Position Overview

We are seeking a highly skilled and experienced Executive Personal Assistant to provide comprehensive support to a dynamic tech entrepreneur based in Palo Alto. The ideal candidate will be an established professional with a proven history of serving prominent Silicon Valley executives-preferably in the startup space-and will possess deep local connections and knowledge of the region.

The primary mission of this role is to make the principal's life easier by managing a wide range of personal and professional tasks, ensuring seamless operations across both spheres. While much of the work can be done remotely, the role will require in-person support for errands, shopping, and household / vendor coordination.

Bilingual Mandarin Chinese / English proficiency is a plus, but not required.

Key Responsibilities

• Calendar & Scheduling
• Manage complex calendars, coordinating appointments, meetings, and travel itineraries.
• Oversee daily schedules to ensure the smooth flow of commitments.
• Travel Coordination
• Research and book travel arrangements (domestic and international).
• Handle all associated logistics and itineraries.
• Personal Support
• Run errands, shop for household items, order food, and manage personal purchases.
• Assist with the client's possible move to a new Peninsula residence.
• Stock household supplies and maintain an organized home environment.
• Administrative & Project Management
• Manage email communications, reminders, and follow-ups.
• Track expenses and manage budgets.
• Purchase and manage gifts for personal and professional contacts.
• Edit and format documents-strong writing skills are essential.
• Conduct research and oversee projects from inception to completion.
• Vendor & Event Oversight
• Source, manage, and coordinate vendors and service providers.
• Oversee event planning for personal gatherings and philanthropic engagements.

Qualifications

Compensation & Benefits

To Apply : Please submit your resume along with a brief cover letter outlining your relevant experience and why you are an ideal fit for this position.