Administrative Assistant- $25 / hr

Admin Services Coordinator

Houston, TX - onsite

Assignment Duration : 4 months

Hours : 8-5 M-F

Why is this role open? Temp to perm

Possible for extension? Yes

Potential to convert to FTE : Yes

Resource's typical working day :

• Administrative Tasks : General office support including document handling, filing, and coordination of routine tasks.
• Phone Support : Answering incoming calls, directing inquiries, and providing assistance to internal and external stakeholders.
• Email Correspondence : Managing inbox communications, responding to inquiries, and maintaining professional email exchanges.
• Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Opens work orders and coordinates and monitors status of work assigned to vendors.
• Prepares internal lease administration documents such as lease abstracts as directed. Assists in lease administration activities including lease set up, lease changes, reporting etc.
• Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Prepare A / R status worksheets and reconcile A / R.
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Must Have Skills :

Years of Experience :

0-2 years of experience and / or related field

Education : GED / HS

Software skills :

Interview Process : 1 virtual and / or onsite

Summary : As a

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