Mail / Data Entry Clerk

Job Description

JOB SUMMARY

TransSIGHT is seeking a Full-time Mail / Data Entry Clerk who is responsible for managing incoming and outgoing mail, processing supporting documents, and performing data entry tasks to ensure efficient and accurate management of physical mail. This position includes reviewing, approving, and uploading documents to a Customer Resource Management Systems (CRM). Additionally, the role requires the secure tracking and disposal of sensitive mail, with report generation upon request.

KEY RESPONSIBILITIES :

• Sort, categorize, and distribute incoming mail .
• Ensure timely delivery and response to correspondence.
• Occasionally process and manage outgoing mail.
• Maintain an organized filing system for both physical and digital mail records.
• Scan, file, and manage physical and digital documents.
• Convert paper documents into soft copy formats as needed.
• Ensure all documents are organized and easily accessible for future reference.
• Prepare reports or summaries as required.
• Handle sensitive information according to company policies and procedures.
• Maintain confidentiality and ensure the security of all processed data and documents.
• Accurately input data into company systems or databases.
• Verify data entries for accuracy and make corrections as needed.
• Regularly update records to ensure accuracy and timeliness.
• Perform routine data audits to identify discrepancies or errors.
• Interact with customers via phone, email, or chat as required.

QUALIFICATIONS :

Physical Demands :

EDUCATION AND / OR EXPERIENCE :