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Accounting Specialist
Accounting SpecialistHubstaff • Irvine, California, United States
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Accounting Specialist

Accounting Specialist

Hubstaff • Irvine, California, United States
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Job Title : Accounting Specialist

Budget : $10 / hr - $15 / hr

Schedule :  7 : 00 AM 4 : 00 PM Texas Time (CST)

Employment Type :  Full-Time

Interested? Click APPLY NOW

Important : Open to remote Filipino talent.

Overview

The company is a leading low-voltage installation and fire protection company based in Beaumont, Texas, seeking a highly detail-oriented  Accounting Specialist  to manage day-to-day accounting operations. This role supports the company's financial accuracy and cash flow management by handling billing, invoicing, collections, and general bookkeeping for both service and monitoring divisions.

Key Responsibilities :

1. Bookkeeping & Accounting

  • Maintain accurate and up-to-date financial records in  QuickBooks Online (QBOL) .
  • Record and reconcile accounts payable and receivable transactions.
  • Ensure proper coding and classification of all transactions.
  • Prepare and post journal entries as needed.
  • Support monthly closing activities including reconciliations, accruals, and reporting.
  • Assist in preparing reports for management review.

2. Billing & Collections

  • Generate and send service, installation, and monitoring invoices in a timely manner.
  • Follow up with customers regarding outstanding balances and clarify invoice discrepancies.
  • Make collection calls or send reminders to ensure prompt payment.
  • Track and report on A / R aging and collection performance metrics.
  • Coordinate with operations and sales teams to verify work completion before invoicing.

    • 3. Client Communication

  • Communicate directly with U.S.-based clients regarding invoices, payments, and clarifications.
  • Maintain a professional and courteous demeanor in all customer interactions.
  • Collaborate with internal teams to resolve client disputes quickly and accurately.

    • 4. Process & Reporting

  • Review and maintain documentation for billing, collections, and vendor payments.
  • Identify process improvements to enhance accuracy and efficiency.
  • Assist with compliance and audit requests as needed.
  • Maintain confidentiality and integrity of financial data.

    • 5. Systems & Tools

  • Use  Hubstaff  for time tracking and productivity monitoring.
  • Work within  QuickBooks Online ,  Microsoft Excel , and other internal systems.
  • Support migration or integration projects between accounting tools as directed.

    • Qualifications :

    1. Education & Experience

  • Bachelors degree in Accounting, Finance, or related field preferred (or equivalent work experience).
  • Minimum of  3+ years of bookkeeping experience  in a corporate setting; experience with U.S.-based companies preferred.
  • Familiarity with construction, service, or fire alarm / low-voltage industry a strong plus.

    • 2. Technical Skills

  • Proficiency in  QuickBooks Online (QBOL)  and Microsoft Excel.
  • Strong understanding of accounting principles and general ledger structure.
  • Experience managing A / R, invoicing, and collections processes.
  • Strong organizational and time management skills with attention to detail.

    • 3. Communication

  • Excellent written and spoken English.
  • Strong client-facing communication skills for phone and email correspondence.

    • 4. Work Ethic & Culture Fit

  • Highly reliable and self-motivated.
  • Comfortable working with U.S. time zones and collaborating remotely.
  • Values accuracy, teamwork, and confidentiality.

    • Compensation & Benefits :

  • Competitive salary based on experience.
  • 13th-month pay.
  • All company recognized USA holidays off
  • Flexible time-off policy (to be formalized).
  • Work-from-home flexibility with required Hubstaff time tracking.

    • Interested? Click APPLY NOW

    Important : Open to remote Filipino talent.

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