Litigation Secretary

Description We are looking for a dedicated Litigation Secretary to join our team in Pasadena, California. This contract position offers an opportunity to work closely with attorneys and legal professionals, providing essential administrative and litigation support. Ideal candidates will bring expertise in legal documentation, calendaring, and trial preparation, ensuring smooth operations and timely submissions.

Responsibilities :

• Organize and maintain legal documents, ensuring proper formatting and efficient filing.
• Prepare and submit filings in compliance with federal and state court requirements.
• Manage schedules and deadlines using legal calendaring systems, including DocketCalendar and Outlook.
• Coordinate trial preparation tasks, overseeing all aspects from initial documentation to final submissions.
• Edit and prepare PDFs for legal purposes using software tools such as Foxit.
• Perform general office administrative tasks, ensuring the workspace remains organized and operational.
• Collaborate with team members, including another assistant, to support attorneys and associates effectively.
• Work extended hours occasionally to meet deadlines for urgent filings. Requirements - Minimum of 1-3 years of experience in a legal setting, preferably with litigation exposure.
• Strong understanding of federal and state filing procedures.
• Proficiency in legal calendaring systems and document preparation software.
• Skilled in trial preparation, with a focus on meeting deadlines and maintaining accuracy.
• Familiarity with e-filing and court filing processes.
• Excellent organizational and time management abilities.
• Ability to work collaboratively in a team environment.
• Flexibility to work overtime when necessary.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .