Real Estate Administrative Assistant

If you thrive as the steady hand behind the scenes, join a top-producing Sotheby’s International Realtor in Houston in a pivotal role supporting her luxury real estate business. This is far from a standard desk job—you’ll be actively involved in all aspects of the business, both in the office and out in the field. Based out of the agent’s home office, you’ll help deliver the seamless, highly personalized service her clients expect—while keeping operations smooth and organized.

Your Future Employer

Consistently closing $55M+ annually, she is known for professionalism, integrity, and white-glove service. Her office culture is collaborative, supportive, and built on trust, communication, and respect. Prioritizing quality over quantity, she’s looking for a trusted administrative partner to join her in providing high-touch service to her luxury clientele.

Does This Sound Like You?

You are proactive and take initiative, thriving on responsibility and the chance to make a meaningful impact. Organized and detail-oriented, you keep things running smoothly and anticipate needs before being asked. Comfortable in client-facing roles, you communicate clearly, present yourself with polish, and handle sensitive situations with discretion. With your energy, focus, and thoughtful problem-solving, you’re the behind-the-scenes powerhouse who ensures the business flows effortlessly.

Applicants seeking this opportunity as a stepping stone to sales- this is not the job for you.

Salary : $70,000 - $80,000 based on experience, plus a bonus

Benefits : Paid Time Off, Holidays, access to medical benefits

Hours : Full-time, 40 hrs, M-F, flexibility on weekends required for open houses 1- 2 times a month.

Location : Houston, TX. Agent’s home office in the Rice University area . You live within a 40-minute commute of Houston, TX. (77005) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance.

Compensation :

$70,000 - $80,000 yearly

Responsibilities : About the Role

As the agent’s right hand, you’ll support every aspect of the business, helping clients feel valued while keeping operations running smoothly. You’ll keep her on track and serve as her gatekeeper, time manager, and reminder system, managing priorities, coordinating tasks, and acting as a trusted point of contact for clients, vendors, and the team. Your proactive approach, adaptability, and ability to pivot quickly ensure nothing is overlooked, even as priorities shift, keeping the business flowing seamlessly from day to day.

What You’ll Do

If these are the kinds of activities that energize you, you’ll thrive in this role :

• Executive Administrative Support : Keeping calendars, emails, and tasks perfectly organized, and ensuring the agent is fully prepared for every appointment and event
• Systems & Processes : Maintaining smooth-running systems and checklists, keeping the CRM up-to-date, and making sure nothing slips through the cracks
• Transactions & Listings : Managing contracts and deal flow, coordinating vendors, inspections, repairs, showings, and marketing materials to ensure listings and transactions are seamless from start to finish
• Marketing & Communications : Supporting marketing initiatives, social media, and client communications to reflect a polished, professional brand
• Client Care & Events : Enhancing client relationships through thoughtful gifts, milestone celebrations, and gathering positive reviews
• Open Houses : Ensuring 1–2 open houses per month run smoothly with every detail handled

Qualifications :

Skills You Bring or Can Learn Quickly

How to apply : We appreciate your enthusiasm, but no calls or emails, please! Please apply directly.

About Company

Sotheby's International Realty is a Houston real estate company with a global presence. For more than 40 years, we have provided clients with the finest service, including specialized programs designed to ensure successful closings. We strive to deliver seamless transitions for relocation clients and access to superior Houston-area real estate and international properties.