Talent.com
Academic Assistant III - Office of Student Affairs
Academic Assistant III - Office of Student AffairsInsideHigherEd • Gainesville, Florida, United States
serp_jobs.error_messages.no_longer_accepting
Academic Assistant III - Office of Student Affairs

Academic Assistant III - Office of Student Affairs

InsideHigherEd • Gainesville, Florida, United States
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Academic Assistant III - Office of Student Affairs

Job No : 537799

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Academic Advising / Support, Veteran's Preference Eligible, Health Care Administration / Support

Department : 29010705 - MD-ED AFFR-STUDENT AFFAIRS

Job Description

Classification Title :

Academic Assistant III

Job Description :

The Office of Student Affairs in the College of Medicine's Educational Affairs area is seeking an Academic Assistant III to manage the Visiting Student Learning Opportunities (VSLO) program for College of Medicine 4th year MD students, domestic, and international medical students and 3rd Year scheduling for College of Medicine MD students.

The Office of Student Affairs at the UF College of Medicine manages the development of the medical student rotations through a broad-based clinical experience at our major teaching hospital - UF Health Shands, as well as at other affiliated sites.

About This Role : Program Management

  • Manages away rotation and elective applications including reviewing, processing, scheduling and onboarding.
  • Tracks UF CoM medical student away rotations and submits student documents (VSLO requirements and home institution evaluations).
  • Assists with processing and tracking of Uniform Clinical Training Affiliation Agreements.
  • Serves as liaison between UF College of Medicine and AAMC Visiting Student Learning Opportunities (VSLO) program.
  • Schedules 3rd year clerkship and elective placements and assists with coordination and maintenance of the 3rd year rotation schedules.
  • Coordinates and tracks certification and paperwork for BLS, HIPAA N95 Mask Fit, and VA processing.

Administrative

  • Participates in annual VSLO training, proposes process modifications, and provides updates to UF CoM faculty and staff on relevant content.
  • Processes student evaluations and assists with grade submission for UF CoM student externships.
  • Maintains Standard Operating Procedures (SOP) for program management, visiting student webpages, onboarding documents / guides, and FAQs.
  • Reviews and revises course catalog modifications annually in conjunction with Career Advising Specialist.
  • Perform backup for the Career Advising Specialist and assists with various administrative duties, upon request.

    • Fiscal & Budget

  • Responsible for ensuring all application and rotation fees are collected and processed accordingly.
  • Tracks deposits and addresses concerns for the monthly budget reconciliation.
  • Reports funds received from the Foreign Gifts and Contracts monthly for UF Compliance and Ethics Office.

    • About the College of Medicine :

    The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of populations, the College of Medicine plays a pivotal role in shaping the future of medicine.

    For more information about the College of Medicine and its programs, visit College of Medicine .

    We Offer Exceptional Benefits :

  • Low-cost State Health Plans : Medical, Dental, and Vision Insurance
  • Life and Disability Insurance
  • Generous Retirement Options to secure your future
  • Comprehensive Paid Time Off Packages : (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
  • Exceptional Personal and Professional Development Opportunities : Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
  • Tuition Assistance through the UF Employee Education Program
  • Public Service Loan Forgiveness (PSLF) Eligible Employer

    • Expected Salary :

    $21.00 - 24.00 per hour; commensurate with education and experience.

    Required Qualifications :

    Bachelor's degree; or an equivalent combination of education and experience.

    Preferred :

    The ideal candidate will possess :

  • Foundational experience with educational programs.
  • Sound judgement and decision-making.
  • Strong organizational skills with attention to detail.
  • Ability to work both independently and collaboratively in a team environment.
  • Communicates effectively, professionally and timely with internal and external stakeholders.
  • Ability to adhere to HIPAA and FERPA regulations.
  • Strong interpersonal skills.

    • Special Instructions to Applicants :

    In order to be considered, you must upload your cover letter, resume, and contact information for three professional references.

    This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

    This requisition has been extended. Previous applicants remain under consideration and do not need to reapply.

    Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

    Health Assessment Required :

    No

    Applications Close : 04 December 2025

    To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537799

    Our Commitment :

    The University of Florida is an Equal Employment Opportunity Employer.

    Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

    Copyright ©2025 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

    jeid-36aa08512dbf984c9a2283c0abb1053b

    serp_jobs.job_alerts.create_a_job

    Office Assistant Iii • Gainesville, Florida, United States

    Job_description.internal_linking.related_jobs
    Fiscal Assistant III

    Fiscal Assistant III

    University of Florida • Gainesville, FL, United States
    serp_jobs.job_card.full_time
    Office / Administrative / Fiscal Support, Veteran's Preference Eligible.The Fiscal Assistant III manages all fiscal and travel administration to all stakeholders for the School of Landscape Architectur...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Interim Assistant Professor, Automotive Technology (Construction and Technical Programs)

    Interim Assistant Professor, Automotive Technology (Construction and Technical Programs)

    Santa Fe College • Gainesville, Florida, USA
    serp_jobs.job_card.full_time +1
    Under general supervision the Assistant Professor will develop prepare and teach a variety of coursework in Automotive Technology. The Assistant Professor must have the flexibility to teach courses ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Admissions Officer II (International Admissions Operations)

    Admissions Officer II (International Admissions Operations)

    International Admissions Operations • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Admissions Officer II(International Admissions Operations).Classification Minimum Requirements : .Masters degree in an appropriate area. or a bachelors degree in an appropriate area and two years of ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Assistant, Associate or Professor in Thoracic Surgery

    Assistant, Associate or Professor in Thoracic Surgery

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Assistant / Associate / Full Professor.The Department of Surgery at the University of Florida is seeking a tenure / non-tenure accruing position at the level of Assistant Associate or Professor in Thor...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Student Assistant – Division of Graduate Studies

    Student Assistant – Division of Graduate Studies

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Classification Minimum Requirements : .Must be a current student in good standing as of Fall 2025.The Division of Graduate Studies in the College of Journalism and Communications is looking for a stu...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Federal Work Study Collections Assistant

    Federal Work Study Collections Assistant

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.part_time
    Federal Work Study- STU AST - NON CLERICAL & ADMIN.The Florida Museum of Natural History is seeking a part-time Federal Work Study (FWS) student in the Environmental Archaeology program to assi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Clinical ASO / Full Professor - Vice Chair of Clinical Operations Department OBGYN

    Clinical ASO / Full Professor - Vice Chair of Clinical Operations Department OBGYN

    University of Florida OB-GYN Department • Gainesville, US
    serp_jobs.job_card.full_time
    Clinical ASO / Full Professor - Vice Chair of Clinical Operations Department OBGYN.The Department of Obstetrics and Gynecology at the University of Florida College of Medicine (UFCOM) is seeking a dy...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Admissions Officer I (International Admissions Operations)

    Admissions Officer I (International Admissions Operations)

    International Admissions Operations • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Admissions Officer I (International Admissions Operations).Classification Minimum Requirements : .Bachelors degree; or an equivalent combination of education and experience.The Division of Enrollment...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Development Assistant Alumni Affairs College of Medicine

    Development Assistant Alumni Affairs College of Medicine

    College of Medicine • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Development Officers for the UF Health Office of Advancement.Reporting to the Director of Development Strategy & Operations this position provides all administrative support to the development ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Federal Work Study Communications Student Assistant (Outreach & Communications)

    Federal Work Study Communications Student Assistant (Outreach & Communications)

    Outreach & Communications • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    STU AST-NON-CLERICAL & ADMIN.The Counseling and Wellness Center (CWC) at the University of Florida (UF) is seeking a Communications Student Assistant to assist with Outreach and Communication a...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Admissions Officer I (Recruitment Athletics)

    Admissions Officer I (Recruitment Athletics)

    Athletics • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Classification Minimum Requirements : .Bachelors degree; or an equivalent combination of education and experience.The Office of Admissions is seeking an entry-level Admissions Officer I to support re...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Assistant Instructional Professor in Early Childhood Studies

    Assistant Instructional Professor in Early Childhood Studies

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Classification Minimum Requirements : .Candidates shall have received the academic degree appropriate to the assignment of duties or equivalent experiences or accomplishments in the field may be subs...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Admissions Officer II – Graduate Marketing & Recruitment

    Admissions Officer II – Graduate Marketing & Recruitment

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Admissions Officer II Graduate Marketing & Recruitment.Classification Minimum Requirements : .Masters degree in an appropriate area. or a bachelors degree in an appropriate area and two years of...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    ASSISTANTASSOCIATEFULL PROFESSOR Industrial & Systems Engineering

    ASSISTANTASSOCIATEFULL PROFESSOR Industrial & Systems Engineering

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    ASSISTANT / ASSOCIATE / FULL PROFESSOR.Classification Minimum Requirements : .PhD in ISE Manufacturing Engineering Civil Engineering Mechanical Engineering or a closely related field.The Department of In...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Student Asst Federal Community Service

    Student Asst Federal Community Service

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Student Asst - Federal Community Service.Classification Minimum Requirements : .Must be currently enrolled as a student at least half time at the University of Florida. Must be awarded Federal Work St...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Human Resources Office Assistant- Student Assistant

    Human Resources Office Assistant- Student Assistant

    University of Florida • Gainesville, Florida, USA
    serp_jobs.job_card.part_time
    The Employment Operations & Records (EOR) department of UF Human Resources is responsible for all electronic transactions that support the hiring and employment changes during the lifecycle of ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Specialist II Office of the Dean

    Administrative Specialist II Office of the Dean

    Office of the Dean • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Director of the Center for Advancing Faculty Excellence (CAFE) and also supports the Assistant Director of Faculty Engagement. The position provides comprehensive clerical and administrative support...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Admissions Officer I (UF Online Recruitment & Outreach)

    Admissions Officer I (UF Online Recruitment & Outreach)

    UF Online Recruitment & Outreach • Gainesville, Florida, USA
    serp_jobs.job_card.full_time
    Classification Minimum Requirements : .Bachelors degree; or an equivalent combination of education and experience.The Division of Enrollment Management is looking for an Admissions Officer I to suppo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted