Proposal Coordinator (Marketing)

Company highlights :

• 50 years largest Austin-based GC
• Record year in 24... on pace to break in 25!
• Long employee tenure (9 years avg.)
• Family-owned mid-sized firm (youre not just a #)
• Diverse project portfolio

Benefits highlights :

• Bonus program
• Company paid medical insurance (no cost to employee)
• 401k plan with company contribution (fully vested immediately)

Proposal Coordinator

Reporting to the Proposal Manager and working closely with the Marketing and Relationship Management teams the Proposal Coordinator supports White Constructions Strategic Plan and Relationship Management Annual Goals & Objectives. This role focuses approximately 80% on proposal and interview developmentcoordinating pursuits leading developing and preparing compelling proposals and presentations and supporting project teams through interview preparationand 20% on traditional marketing event planning and asset management alongside our Asset Manager. The Proposal Coordinator plays a key role in achieving business development goals and advancing company-wide pursuit efforts.

Responsibilities :

Proposal Management and Interview Preparation :

Support and coordinate the full pursuit and proposal lifecyclefrom reviewing RFQs / RFPs to developing preparing and submitting final proposals for all offices (Austin and Houston TX; Ridgeland MS; and Panama City Beach FL)under the guidance of the Proposal Manager.

Participate in pursuit strategy and kickoff meetings to develop win themes and ensure alignment with client goals.

Review RFP / RFQ requirements to ensure compliance and alignment with submission criteria.

Gather source and integrate content from technical teams into cohesive persuasive and visually compelling proposals and presentations.

Coordinate technical content manage design / layout and maintain brand consistency across all deliverables.

Develop and prepare interview presentations and associated materials including slide decks visuals and supporting documents.

Coordinate with project teams to ensure interview readiness organizing logistics and materials to support successful presentations.

Facilitate mock interviews provide constructive feedback and participate in internal and external debriefs to continuously improve performance.

Collaborate with cross-functional teams to gather and synthesize information for cohesive and strategic proposal content.

Use proposal management tools to assist with scheduling task assignments and content tracking.

Maintain accurate pursuit data and marketing content in CRM and content management systems.

Marketing Events and Asset Management :

Support the Senior Marketing Manager Proposal Manager and Marketing Assistant with the development and maintenance of marketing materials including resumes project sheets photography references graphics and other marketing assets including assisting in the maintenance of OpenAsset.

Manage and organize marketing libraries and templates to ensure consistency and accessibility of content.

Collaborate with the Relationship Management and Marketing teams on promotional materials press releases social media content brochures and website updates ensuring alignment with White Constructions values and strategic goals.

Support planning and coordination of project company and community engagement events such as groundbreaking ceremonies and client appreciation functions.

Participate in the marketing committee to align initiatives with company-wide strategies.

Serve as a marketing point of contact for internal team inquiries building relationships with leadership business development and technical staff.

Coordinate with external vendors and consultants for production of marketing materials and event support needs.

Education and / or Certifications :

Bachelors degree in marketing Communications or a related field preferred.

5 years of relevant experience in a similar role.

Proficiency in relevant software tools including Adobe InDesign Photoshop Word Excel and PowerPoint.

Experience with CRM software (Unanet preferred).

Experience with OpenAsset (preferred but willingness to learn is a requirement).

Excellent verbal and written communication skills.

Strong organizational time management and multi-tasking abilities in a deadline-driven environment.

Self-starter with a positive enthusiastic and results-driven attitude.

Ability to develop and maintain effective relationships with stakeholders.

Experience in marketing or business development within the AEC industry is a plus.

Ability to create visual concepts that effectively communicate ideas.

Demonstrated commitment to building loyalty and care for colleagues partners and the community.

Professional presentation and demeanor.

Passion for learning and continuous improvement.

Required Experience :

IC

Key Skills

Section 8,Time Management,Customer Service,Microsoft Outlook,Microsoft Word,Yardi,Computer Literacy,Fair Housing Regulations,LIHTC,Budgeting,OneSite,Property Management

Employment Type : Full-Time

Experience : years

Vacancy : 1