Digital Mirror Pilot

Background

Community Transit is looking at ways to make transit safer for operators, customers, and road users through different

kinds of technology. The goal of this engagement is to generate real-world experience with digital camera-based mirror

technologies to gain perspective on their benefits and limitations in a clear and comprehensive view around the bus.

Community Transit aims to evaluate the capability of this technology to reduce the probability and severity of collisions.

Digital camera-based mirror technology utilizes exterior cameras to reduce blind spots and improve visibility in sub

optimal visual conditions and may allow for the removal of large side mirrors that account for an outsized proportion of

collisions. This pilot project will assess digital camera-based mirror technology solutions to determine if the technologies

are feasible at Community Transit. Results of the pilot will be used determine if the technology is included in future

coach orders and / or should be equipped onto existing coach fleet.

Scope of Work

Community Transit intends to select multiple vendors to provide a live virtual demo of the proposed technology on a

coach like Community Transit's. We anticipate product demos to be conducted in early July. Based on the demos, one

vendor's digital mirror technology will be selected to pilot. See Community Transit Digital Mirror Requirements in Exhibit

A., attached.

Following the demonstration the selected vendor shall work with the Community Transit team with digital camera-based

mirrors to support one of the options :

) Lease, rent, loan, or purchase equipment for one to three coaches and support deployment for internal and

external testing during a limited pilot (six months to one year).

a. New Flyer XD

b. New Flyer XD

c. New Flyer XDE

Working alongside Community Transit staff, the selected vendor will also produce and perform the following as part of

the pilot :

) Advisement on installation locations

) Provide requirements and guidance for system data (consumption, storage, etc.)

) Advisement on system integrations

) Provide onsite installation training and support to Community Transit staff

) On-going support and training to Community Transit staff throughout the pilot, as needed to suitably evaluate

the solution

) Ideally, the vendor's key staff such as technical / Subject Matter Expert (SME) and / or Project Manager would

attend one onsite meeting at Community Transit facility located in Everett Washington, to provide hands on

installation training and view the Community Transit coaches.

Evaluation Criteria / Vendor Responses

The Task order responses will be evaluated based upon the criteria below (listed in order of importance). The proposer

should provide a response to the Evaluation Round One questions, listed below. If selected to provide a demo, we will

ask for the proposer to provide Evaluation Round Two information. You do not need to include a response to Evaluation

Round Two questions / information in this initial response.

Evaluation Round One (proposal evaluation) :

) Provide an overview of system features and functionality. Describe if and how your system meets each of the

Community Transit's digital camera-based mirror technology system requirements (listed in Exhibit A.).

) Cost estimate

a. Lump-sum for a live-virtual demo

b. Itemized price estimate for technology pilot on three coaches for up to twelve months. Pricing shall

include all necessary costs to perform the scope of work such as, hardware / software, shipping (to and

from), travel, etc.

c. Define if pilot technology can be leased, rented, loaned, or purchased by Community Transit. If lease,

rent, or loan, our preference would be for a month-to-month contract with the ability to end the pilot with

• days' notice.

) Provide your approach to Project and explanation of how / why your technology and solution is the best option

on the market to meet our long-term and short-term goals as listed in the "Background” Section.

a. If applicable, provide sample lease, rental, loan, or purchase agreement required to sign for use of

technology, and any additional contract documentation such as Service Level Agreement (SLA).

) Provide a list of relevant project experiences that are similar in size and scope (preferably for public transit

organizations). Include a list of agencies currently using the product and the number of devices in service.

) Have you been through the waiver process to remove existing mirrors from public transit buses? If yes, please

describe the role you played as the vendor, did you or the agency lead the process, etc.?

Evaluation Round Two (demonstration evaluation) :

) Live virtual demonstration of technology to meet Community Transit needs. The demo should include :

a. Review of the driver interface, available customizations (global, driver, formatting, and views)

b. Failure rates. What happens when there is a failure.

c. Reporting capabilities

d. Real-time video examples of the technology in use

e. Overview of the training and installation process

) Technical Acquisition Form (not scored evaluation criteria) : Community Transit's Information Technology

Department may require the vendor awarded the pilot to complete a Technical Acquisition (TA) Form. The

purpose of the TA Form is to capture essential information to ensure proposed solutions meet Agency business

needs and underlying technology meets IT standards. Highest ranked Vendors may be asked to collaborate

with Community Transit's IT Department to ensure responses are understandable and meet minimum Agency

needs.

Communication with Community Transit

Once a Task Order has been released, communications may only be made with the Community Transit Point of

Contact below. This includes any questions and requests for clarification, Community Transit web portal (ProcureWare

by Bentley). Communications with anyone else within Community Transit regarding this solicitation from that point until

award may cause your proposal to be disqualified.

Category(ies) : D. Transit Technology

Pilot estimated Start Date : ASAP to be negotiated with

awarded vendor.

Pilot end Date : - months after pilot begins