Executive Assistant to Provost

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Job Title : Executive Assistant to the Provost

Department : Academic Affairs

Division : Academic Affairs

FLSA Status : Exempt

Reports to : Vice President for Academic Affairs & Provost

Position summary :

The Executive Assistant to the Provost (EAP) reports to the VPAA / Provost and provides core administrative and project management support for the VPAA / Provost and the Provost’s Office. The EAP manages and facilitates the calendars, meeting schedules, office budget, communications, events, and special projects associated with the Office of the VPAA / Provost including the College Committees that are chaired by the VPAA / Provost and the Academic Affairs Committee of the Board of Trustees.  The EAP works collaboratively with the staff in the Provost’s and President’s Offices and across the College to support the management and coordination of Academic Affairs projects and initiatives and serves as liaison between the Provost’s Office and external agencies. The EAP provides specialized advice, demonstrates careful judgement and a high level of discretion, coordinates and manages projects and meetings, including providing executive level meeting notes and support as appropriate.  The Executive Assistant to the Provost works effectively and collaboratively with other professional staff, faculty, administration and Board Committees while performing the duties and responsibilities of this position.

General purpose : Provide critical administrative support to the Vice President for Academic Affairs and Provost.  Provide effective support for the coordination and management of projects and initiatives associated with the Office of the Provost.  Maintain and promote communications between the Provost’s Office and internal and external constituencies.

Major role functions :

• Provide high level professional and confidential administrative support to the Vice President for Academic Affairs and Provost for a diverse range of executive-level work.
• Manage and schedule the VPAA / Provost’s calendar exercising high level independent judgement in triaging requests and organizing all meeting appointments utilizing VPAA / Provost’s time most effectively.
• Maintain effective internal communication with Board members, President’s Executive members, Provost’s Council members, deans, department chairs, directors, staff, faculty, students, as well as external stakeholders and constituencies.
• Collaborate with the Director of Business Operations to oversee day-to-day budgets for Provost’s Office, as well as approval of other office and campus expenses that are part of the Provost’s Office budget.
• Reflect, articulate, uphold and promote the mission, vision, core values and priorities of the college.
• Provide administrative and research support for committee meetings, task forces, and other events and activities associated with the Office of the Provost, including the meetings of the Academic Affairs Committee of the Board, Provost’s Council, SEIU and faculty governance.
• Assist with, organize and develop annual events, including commencement, Constitution Day, Convocation, Full Faculty Meetings, Provost’s Council, conferences, retreats, and professional development workshops.
• Manage and coordinate special projects and duties as assigned.

Position responsibilities :

Knowledge, Skills, and Abilities :

Knowledge and experience calendaring for a high-volume VP.

Knowledge and proficiency in Google mail, docs, calendar, sheets, forms etc.

Ability to prioritize and balance multiple projects.

Minimum qualifications :

Preferred Qualifications :

Conditions of Employment :

Physical demands and work environment : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.