Events Manager, Development

Job Description

Job Description

Salary : $85,000

The Events Manager is responsible for managing and supporting all major SFJAZZ fundraising and stewardship events, including the annual Gala, Artist Dinners, Leaders Circle Lounges, and other events essential to fundraising success. The Events Manager will also support internal events, including Board Meetings, all-staff parties, open houses, and other events as needed and as approved by the supervising Director. This position reports to the Director of Development.

Responsibilities

Fundraising Events :

• Implement a comprehensive plan for Development events that achieves SFJAZZ fundraising and strategic goals.
• Manage event logistics, including invitation creation, registration, attendee RSVP tracking, food and dcor management, event content and entertainment, and post-event evaluations.
• Coordinate the creation and production of all event collateral materials and event webpages, working with the Marketing and Development team.
• Work closely with the Development Director on the annual gala, including project management, budget tracking and invoicing, event marketing and collateral, and staff and volunteer coordination.
• Supervise and train volunteers and Development staff assisting with events.
• Manage storage and track inventory of event dcor, supplies, and wine.
• Evaluate proposals and recommend or select vendors and partners.
• Responsible for logging Development events in Artifax, the organizational calendar, and completing associated paperwork for distribution within the software.
• For Gala and other events, it is expected that this role will (1) create a detailed timeline of the event from load-in to load-out (2) Coordinate janitorial, security, FOH and Production needs with internal teams, (3) Create and distribute venue floorplans(6) Provide on-site support for the duration of the event (7) Perform end-of-night close-out walk-through with F&B vendors, decor.
• Track and enter information into Tessitura as appropriate.
• Other duties as assigned.

In-Kind and Community Sponsorships :

Budget Management :

Cross-Departmental Collaboration :

Qualifications

Working Conditions

This position requires regular on-site presence at SFJAZZ Center and in the San Francisco Bay Area, with flexibility to work evenings and weekends as needed. The role involves extended hours during peak periods such as Gala, Festival weeks, and other major events. Attendance at evening membership and donor events (including Leaders Circle and Listening Parties) is required, along with occasional to frequent weekend commitments. The position may also require standing for extended periods during events and activities.