Executive Assistant - Full Time

Responsibilities

Southwest Healthcare Inland Valley Hospital in Wildomar, California , is a licensed 122-bed facility accredited by the Joint Commission. It is Southwest Riverside County's only designated Trauma Center and a county-designated Paramedic Base Station. The hospital performs more than 4,000 surgeries a year, and has an average of 4,000 Emergency Department visits per month. The hospital features a Bariatric Weight-Loss Surgery Center of Excellence and the region’s only Total Joint Center.

Southwest Healthcare Rancho Springs Hospital in Murrieta, California , is a 120 bed acute-care hospital with the region's only Pediatric Emergency Services team (for children 14 and under) provided by board certified Rady Children’s emergency medicine physicians. Rancho Springs Hospital also provides the area's only OB / Emergency Department program, which gives expectant mothers 24 / 7 on-site access to OB / GYN physician coverage. The Childbirth Center at Rancho Springs Hospital is the largest in the region and features spacious family-friendly private suites. Rancho's Neonatal Intensive Care Unit (NICU) is operated by Rady Children’s.

The Executive Assistant provides support for Senior Leadership Team and other members of the organization, allowing leaders to focus on business needs. Typical daily activities include typing, filing, scheduling, tracking and submitting expenses, contract support, coordination of meetings, travel and conferences, and special projects. Also responsible for answering non-routine correspondence and handling work of a confidential and sensitive nature. Deals with a diverse group of individuals, including board members, physicians, community business leaders and visitors as well as internal contacts at all levels of the organization.

Qualifications

1. ESSENTIAL KNOWLEDGE / SKILLS

Ø Computer literate

Ø Ability to type 60-75 wpm.

Ø Proficiency in dictation transcription / shorthand.

Ø Ability to operate a variety of business machines and equipment.

Ø Good oral and written communication skills.

2. MINIMUM ESSENTIAL EXPERIENCE

Ø Minimum 5 years of experience as an administrative or executive assistant in a healthcare environment.

3. MINIMUM ESSENTIAL EDUCATION

Ø High school education or equivalent formal education; Associates degree in Business / Healthcare Administration preferred.

4. REQUIRED LICENSURE / CERTIFICATIONS

None.

5. WORK ENVIRONMENT

Ø Must work in a clean, well-lighted, well-ventilated work environment.

Ø Occasionally subject to irregular hours.

Ø Ability to function in a busy environment with shifting and evolving priorities.

Ø Subject to varying and unpredictable situations.

Ø Occasional pressure due to multiple calls and inquiries.

Ø Stable emotional makeup required to work in fast-paced environment with frequent interruptions.

Ø Handles emergency and / or crisis situations.

Ø Ability to communicate effectively with all levels of hospital management and medical staff personnel.

Ø Ability to maintain positive relationships and courteous interactions with hospital staff and the public.

Ø Other duties as assigned by CEO / COO or other Senior Team members.

BENEFIT HIGHLIGHTS

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website : benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $14.3 billion in 2023. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 96,700 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.