Executive Admin, Investor Relations

Job Purpose

The Executive Administrative Assistant provides a full range of professional administrative support for a senior executive. This position coordinates multiple functions simultaneously in a fast paced environment while utilizing independent discretion and judgment. This position manages the executive's calendar prioritizing key initiatives while optimizing efficiency.

Essential Responsibilities

• Conserves the executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, developing presentations, and initiating communications.
• Coordinates meetings by outlining agenda content, coordinating speaker materials, securing catering services and video conferencing capabilities when needed.
• Represents the executive by attending meetings and capturing record of the meeting events and discussions and communicates upcoming deadlines to ensure the timely delivery of information.
• Creates and edits documents utilizing Word and Excel and develops PowerPoint presentations.
• Welcomes internal associates and external clients by greeting them in person or by phone, answering or directing inquiries.
• Acts as a liaison between the executive and all levels of internal staff members and external clients.
• Maintains the executive’s appointment schedule by planning and scheduling meetings, conferences and teleconferences. Arranges travel and maintains travel calendar.
• Organizes and maintains electronic / database information and files complying with firm retention policies. Possesses a working knowledge of corporate policies including compliance, emergency and purchasing policies and others as required.
• Researches and resolves issues and identifies opportunities for improvement.
• Performs accounting related tasks, reviews monthly budget ledgers and identifies / investigates variances. Prepares and reviews expense reports for compliance with policy.
• Drafts E-mails and tracks deadlines.
• Tracks responses and gathers materials for meetings, and takes meeting notes.
• Anticipates requests and adheres to procedures to consistently execute key external deliverables (e.g. earnings, investor conferences, rating agencies, NYSE).
• Organizes and maintains electronic / database information for all investor and analyst calls and conferences.
• Schedules travel and processes expense reports for the entire Investor Relations team.
• Maintains requisitions, PO's, invoices, and payments for the Investor Relations team.
• Prepares year-end forecasts and new year estimates for department accounts for review and approval for the annual budget process.
• Monitors key data points and develops summaries for various levels of management.
• Supports the Investor Relations team in its numerous responsibilities related to various investor conferences, as well as Board and senior management requests.

Other Duties

Knowledge, Skills and Abilities

Qualifications

H.S. Diploma or equivalent required.

Associate's Degree or equivalent work experience preferred.

5+ years executive administrative assistance or office management experience required.

We don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments.